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Panelist Update 3/1/2012

#1 User is offline   Bloo09 

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Posted 01 March 2012 - 11:29 PM

Here's an update to answer your questions even before you ask them!

Emails - All emails are answered as of 10:30pm March 1st. If you sent us an email and don't have a response, we didn't get it so please resend it asap.

The deadline for adding panelists and changing your time was TODAY for those who were in the first panelist group who applied before October 31st. Those who were recently approved or are pending will be completed within the next couple of days and have a little longer to contact us.

The schedule that currently is on the website is no longer valid, a new changed schedule will be posted once we finish placing our last 20 panels. We no longer have the LAX A-B room so panels that were in it have moved, but most kept their same time slot, or were moved to a better time slot. If you specifically asked for 2 doors, that size room, you did get to move into a room that meets those requirements.

We officially have 16 panel rooms! Last year we had only 9 and we are so happy we've been able to grow into more, and larger rooms.

Hyatt Rooms
Rosemont (shared with main programming)
International DEF
London
Paris
Vienna
Florence
Heathrow
DaVinci
Narita
Charles De Gaulle
Malpensa
Mirabel

Double Tree Rooms

Signature 2/3
Mister Lincoln
Medallion
Dublin

Hyatt room capacity charts can be found at http://ohare.hyatt.c...ro/capacity.pdf
Hyatt room maps can be found at http://ohare.hyatt.c...o/floorplan.pdf
Double Tree room capacity charts can be found at http://doubletree.hi...ctyhocn=CHIDTDT
Double Tree maps can be found at
Main Floor
http://doubletree.hi...DTDT_MAIN_LEVEL
Mezzanine Level
http://doubletree.hi...MEZZANINE_LEVEL

Badges - If your panels are approved then go into our reg system and check out with your badge. If you are only hosting 1 panel you will have 50% off the current price. If you are hosting 2 or more you will have 100% off. This only applies if you are within the first 3 panelists on the panel, which includes the head panelist. If you are the 4th panelist you do not qualify for a discount. We only have 100 of 300 panelists who completed their badges.
If you need to pay because you have a 50% discount and don't pay online you will need to go to the registration hall and pay there with our general attendance. We do not handle money in our panels office! I strongly suggest you pay online.
Badges will be available for pickup with a photo ID in the Gatwick room of the Hyatt. It is located in the basement on the left side of the stairs when going down.
Our hours of operation are
Thursday 4pm-10pm
Friday 8am-2am
Saturday 8am-2am
Sunday 8am-4pm

Forums! Please make sure you visit the forum often to answer our attendees questions in the topics you've made for your panels. This is where you can spread the word about your panel and get more people to come. If you're unresponsive to their questions they're not going to want to go to your panel.

Head Panelists! It's come to our attention that many of your co panelists are not aware of our policies. Please share with them the link to our policy page, they need to be aware of them just as much as you do. http://www.acen.org/...panelist-policy

Policy Reminder! Many of you posted that you will be handing out food or candy in your panel. It is against the policy you agreed to follow when you clicked that you read and agree to our panelist policy before applying. You cannot hand out candy, food, drinks, tea, pocky, etc. It is against our contract with our event space.

Also, please do not ever contact the hotel, convention center, or any space rented by ACen. They are under contract with us, and only work with ACen. We have had a number of panelists contacting the hotel making room requests, tech requests, and it's become an issue. Any of your questions or requests should be going to us. ACen supplies your projector and sound, along with your room, there is no reason for anyone to be contacting our event space. We do not supply internet, that is the only thing you will need to set up, and you will need to do it at the convention.

As always if you have any questions please feel free to ask! We encourage it! Please use the contact us form at http://www.acen.org/contact so we ensure that you give us the information needed to answer your questions.


Chelsea Tessmann
Dept. Head of Panel Programming
ACen 14 - Panel Programming Department Head and Crystal Ball Manager
ACen 12 - 14 - ACen & Anime Central Facebook Group(s) Administrator
ACen 13 - Panel Programming Department Head and Crystal Ball Manager, ACen 12 - Panel Programming Dept. Head and Crystal Ball Manager,
ACen 11 - Reg Dept. Head, ACen 10 - Reg Dept. Head, ACen 09 - Reg Asst. Dept. Head, ACen 08 - Guest Relations staff, ACen 07 - IRT Guest Escort

#2 User is offline   Ashori 

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Posted 01 March 2012 - 11:48 PM

My panel was in LAX. x.x
Can't wait to see the new schedule then, so I can definitely inform my co-panelists of the issue (they don't use the boards, so I relay everything to them). :)
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#3 User is offline   Bloo09 

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Posted 02 March 2012 - 01:19 AM

We traded it in for a much larger room. Sorry for the inconvenience :( It would seat about 70 realistically, our new rooms seat over 100 :) plus our newest room Signature seats 400. Not necessarily for your panel, but it's good for our larger draw panels. We did make sure those who were moved out of LAX got priority time in our new rooms, or good slots that were left in our already existing rooms.
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#4 User is offline   Zerox20 

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Posted 02 March 2012 - 01:56 AM

Friendly reminder as well, ensure for any and all contact you are using the Panel Programming FORM via the website. This is the official form to use to ensure we are getting your emails and they are going to the proper box. http://www.acen.org/contact
Jared "Zerox20" Sangeorzan - Panel Programming ADH - ACen 2003/Present
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#5 User is offline   chainedbyroses 

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Posted 02 March 2012 - 07:58 AM

View PostZerox20, on 02 March 2012 - 01:56 AM, said:

Friendly reminder as well, ensure for any and all contact you are using the Panel Programming FORM via the website. This is the official form to use to ensure we are getting your emails and they are going to the proper box. http://www.acen.org/contact

if we sent an email via plain old Yahoo! to panelprogrammin@Acen.org (like Bloo linked in the other thread), does this mean our emails weren't going through? I sent my panel name request in that way, and I'm sure a few others must've made the same mistake @____@;;

Can we just copy-paste our content from the email sent from there, into this form, no harm no foul? (I feel like an idiot 8D).
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#6 User is offline   Zerox20 

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Posted 02 March 2012 - 12:24 PM

View Postchainedbyroses, on 02 March 2012 - 07:58 AM, said:

if we sent an email via plain old Yahoo! to panelprogrammin@Acen.org (like Bloo linked in the other thread), does this mean our emails weren't going through? I sent my panel name request in that way, and I'm sure a few others must've made the same mistake @____@;;

Can we just copy-paste our content from the email sent from there, into this form, no harm no foul? (I feel like an idiot 8D).


You can still directly send to panelprogramming@acen.org , That will still work. We are just trying to ensure people use the contact form whenever possible because we have gotten some reports saying they have sent emails and we look and don't see them. Both will work.
Jared "Zerox20" Sangeorzan - Panel Programming ADH - ACen 2003/Present
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#7 User is offline   Ashori 

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Posted 02 March 2012 - 02:56 PM

View PostBloo09, on 02 March 2012 - 01:19 AM, said:

We traded it in for a much larger room. Sorry for the inconvenience :( It would seat about 70 realistically, our new rooms seat over 100 :) plus our newest room Signature seats 400. Not necessarily for your panel, but it's good for our larger draw panels. We did make sure those who were moved out of LAX got priority time in our new rooms, or good slots that were left in our already existing rooms.

Oh, trust me, I wasn't meaning to sound like it's an inconvenience, and I apologize if I sounded like that! I honestly am very pleased this was mentioned before the con began, and with plenty of time for us to still memorize where the room is at.

My main concern is making sure my co-panelists know the time and place so if we get split up before the panel, we know when and where to meet up. :) But I'm sure a better schedule will be placed up before the con, so I'm not too worried.
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#8 User is offline   Zerox20 

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Posted 12 April 2012 - 11:20 PM

http://www.acen.org/...l-preparations/ <=== Latest Information
Jared "Zerox20" Sangeorzan - Panel Programming ADH - ACen 2003/Present
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