Press Rules

Press Rules and Regulations for Anime Central 2016

 

Required Credentials for Media Types

  1. Print Media

All Print Media Press applicants must provide the following credentials to validate themselves as a legitimate member of the press:

  • A valid government-issued photo ID for each press member covering the event
  • Business card
  • Letter of introduction/intent printed on your publication’s letterhead
  • Two samples of your publication; must have been published within the last six months. (may be turned in at pick-up)
  • We are requesting copies of all raw photos & videos for archival/marketing purposes. In the event materials are used from your publication, you will be appropriately accredited.
  1. Student Press

All Student Press Applicants must provide the following credentials to validate themselves as a legitimate member of the press:

  • Business card
  • Letter of introduction/intent from your supervising teacher/editor on school/university letterhead, stating you are covering Anime Central on assignment
  • Valid Student I.D. for each press member covering the event
  • Two samples of your publication (may be turned in at pick-up)
  • We are requesting copies of all raw photos & videos for archival/marketing purposes. In the event materials are used from your publication, you will be appropriately accredited.
  1. Freelance Press

All Freelance Press applicants must provide the following credentials to validate themselves as a legitimate member of the press:

  • A valid government-issued photo ID for each press member covering the event
  • Business card
  • Letter of introduction / intent, including intended use of your coverage
  • 2 samples of your previous work; must have been published within the last six months.
  • We are requesting copies of all raw photos & videos for archival/marketing purposes. In the event materials are used from your publication, you will be appropriately accredited.
  1. Web-based Blog, Podcast/Vlog, or Website

Publications must be previously established and updated regularly (at least every seven days) with original and current news, and have a minimum of 10,000 unique hits per month via Google Analytics.

All Web-Based Press applicants must provide the following credentials to validate themselves as a legitimate member of the press:

  • A valid government-issued photo ID for each press member covering the event
  • Business card
  • Letter of introduction / intent
  • URL to your publication, blog, podcast, YouTube channel, or website with applicants name and title appearing in a by-lined interactive entertainment industry-related article published within the last three months
  1. Broadcast (Radio/ Television) Media

All Broadcast Media Press applicants must provide the following credentials to validate themselves as a legitimate member of the press:

  • A valid government-issued photo ID for each press member covering the event
  • Business card
  • Letter of introduction / intent
  • Letter from your Producer/Editor on company letterhead stating that you are covering Anime Central on assignment
  • We are requesting copies of all raw photos & videos for archival/marketing purposes. In the event materials are used from your publication, you will be appropriately accredited.
  • Note: if your footage will be used for a Documentary, or Non-Circulative/Non-Broadcast usage, please look under those sections for guidelines and details.
  1. Documentary

Any outlet covering Anime Central with the purpose of filming a Documentary must bring the following credentials to validate themselves as a legitimate member of the press:

  • Business card
  • Letter of introduction / intent printed on your company’s letterhead
  • Purchased general attendee membership for each press membership requested
  1. Non-Circulative, Non-Broadcast, or Other

Any person/group covering Anime Central for a non-circulative, non-broadcast purpose (such as a personal website) is not eligible for a Press Badge at this time. Please visit the general attendee membership registration page to register.

Picking up Your Press Badge at Anime Central

You will receive instructions on where to pick up your Press Membership Badge in your confirmation email. Press Membership badge pickup will begin on Thursday afternoon, at the same time member pre-registration opens. Bring your confirmation e-mail and your government-issued ID. The Press Membership badge must be carried at all times. Without your Press Membership badge, you will not have access to the convention; access early seating where applicable, or the ability to request interviews with Guests.

Press Sessions

Anime Central prides itself on making Industry, Musical, and Voice Talent guests available to the Press for Press-only panel sessions. Each outlet is required to have representation at a minimum of two (2) press sessions, though you are invited to attend more than the required number.

The list of 30- or 60-minute sessions will be made available at the Press Membership Registration booth, and each outlet must sign up prior to the session as some have limited capacity.

Any Press Session requiring additional information provided by your outlet prior to the session will be noted as such.

Since guests’ time is limited, registered members of Press are asked to refrain from requesting autographs or personal photos with guests at the close of an interview. Photos of guests to accompany coverage are sometimes allowed, subject to the convenience of guests and to time constraints. All such photos must be prearranged at the time of scheduling the interview.

These sessions are made exclusively for members of the Press. Violation of this arrangement may disqualify your request for covering Anime Central in future years. This will be tracked and enforced.

Video & Audio Recording

Any video or audio recordings of Anime Central-sponsored events (such as the Masquerade, fashion shows, etc) are not to be uploaded to the Internet, or made available to the public, in their entirety. If you wish to use recordings of such events, only “highlight” clips may be used. Any use otherwise is in violation of the Rights held by Anime Central, and will result in disciplinary action of the outlet in question.

Please keep in mind that any video recording containing audio of third-party content (such as a song, audio track, movie/show clip, etc.) must have audio removed prior to posting, as its usage is governed by copyright rules of the artist, production company, or label.

Musical Guests

Rights to record Musical Entertainment events held at Anime Central are governed by the Label that is representing that entertainer(s) and Anime Central honors their requirements. Any additional requirements for an event will be made available at the time of Press Membership Pass pick-up, or as information becomes available. These conditions are subject to change without notice. Violations of any arrangements in regards to our Musical Entertainment Guests are responded to with disciplinary action up to legal action depending on the infringement.

Industry Guests

Rights to record Industry Guest panels or exclusive Previews are governed by the Agent and/or Production Company representing the Guest(s)/Preview and Anime Central honors their requirements. Any additional requirements for an event will be made available at the time of Press Badge pick-up, or as information becomes available. These conditions are subject to change without notice. Violations of these conditions by any outlet will be responded to with disciplinary action up to legal action depending on the infringement.

Reserved Seating Policy

Certain Anime Central events are highly attended and as a result, space is limited. Reserved Press seating, if available at an event, is provided as a courtesy, and press members are required to follow the guidelines set by Anime Central Programming Staff per each event. These guidelines may include pre-registration of Press for an event, additional coverage requirements, etc. In the case of additional requirements for Press attendance at an event, Press members will be notified as information is available.

Reserved Press seating is not guaranteed for all events.

If room space is available for a given event, it will be granted on a first-come, first-served basis, and may include a specific Press area for tripods and cameras. Press access to the event room is typically made available prior to attendee access, for this purpose. If you have questions about seating or space for a given event, please ask the Press Department Head or Assistant Department Head.

In any event that does not have dedicated Press seating or space, space is given solely at the discretion of the Anime Central-Staffed Room Supervisor.

The Masquerade will have limited seating which will be provided on a first-come, first-served basis. For outlets with a press membership, access to Main Programming may be made available prior to the start of attendee load-in for the event.

Press membership does NOT qualify one for preferential treatment at autograph/sketch sessions.

 Quality Control Check-ups

Staff will be performing post-convention follow-ups via email with all attending press to review all final products. All final products that are published must be submitted to the Press Department Head upon release (no later than July 1st following the con) for archiving, marketing, and quality control assessments. Each publication will be assessed to see what services were provided and determine whether or not appropriate coverage was performed to equal the cost of a convention membership badge for Anime Central. Number of membership badges per publication will be a factor in the assessment.

Those who are determined as insufficient will have to meet additional requirements in following years to receive a press badge. These requirements may include, but are not limited to, publication suspension in future, requirement of purchase of a membership badges, etc.

Your Rights & Information

Anime Central reserves the right to list your company/publications name on digital and print material. In some cases, Industry and certain guests/talent may require release of information such as email address, name, and publication name prior to any press session. Anime Central does not sell or make public individuals private information, publication information may be provide upon request.

For further questions, contact the Press Department Head, at Press@ACEN.org

Abuse of Press Privileges

As a member of Anime Central Press, you are expected to conduct yourself in a professional, courteous manner while attending the convention as Press. Press membership does not qualify a member of the press for preferential treatment at any event over the course of the convention.

Anime Central takes the behavior of its Press very seriously, and will review carefully any reports of abuse of Press privileges. If after review an abuse of privileges is found, such behavior may be grounds for disciplinary action, up to and including revocation of badges or expulsion from the convention. Violation of any conditions of coverage (such as events, Musical Entertainment, etc.) or any of these arrangements may disqualify requests for covering or attending Anime Central in future years.

If a publication feels that their membership is revoked unjustly or that they were unfairly disciplined, they may discuss it with the Press Department Head. The revocation of a membership is a last resort, and the Press Department will do all they can to be certain that members of the press understand why such actions are necessary and how to avoid them. Please do not hesitate to ask if there is some part of these policies you do not understand.

Press Members may discuss any questions/disputes regarding these policies with the Press Department Head and/or their ADH.

Please note: Anime Central reserves the right to modify our rules & regulations at anytime without prior notice, and may deny you a press membership for any reason. Submitting the Press Membership Registration Form does not guarantee you a press membership for Anime Central.

Also feel free to discuss releases and information about Press related activities by participating in the Press Forums

Be sure to sign up for the Press Release mailing list, so that you will be the first to know when something new is coming in for Anime Central!