Final update will be May 12.

Also, for help with deciding on gathering places, the ACen guys have provided layouts and photos of the hotel.
http://www.acenguys.com/features/newhyatt/index.html
Pictures as of 12/15:
Hotel front. Parking lot island is the piece of concrete and frozen plant life by the little blue sign. The tree patch is right behind the cars to the righthand side.
Garden fountain
Garden area
Loading docks Tree patch
East (from the front doors) wall.
Elevator area.
East outside area
Maps:
Mid/Main level: http://img237.imageshack.us/img237/5645/mainlevelhf7.jpg
Upper level: http://img123.imageshack.us/img123/6158/upperlevelrk9.jpg


Thursday:
7 pm - D.Gray-man cosplay shoot and dinner - Hyatt lobby
9 pm - Ball Jointed Doll - In front of Main Programming
10:30 pm - ACen boards Meet and Greet - A few feet away from the lobby statue

Friday:
12 pm -
Grenadier - East Wall inside
Gundam Wing - Garden/backup: Elevator area
1 pm -
Bleach - East outside area
Katekyo Hitman Reborn - Garden
Sailor Moon - Indoor east wall
1:30 pm -
Escaflowne
2 pm -
Crossplay Coalition - Outside East Wall
Phoenix Wright - Panel area
Yu-Gi-Oh - Indoor East Wall
3 pm -
Death Note - Tree Patch/Backup: Convention Center Lobby
SNK - Dome
Tales of the Abyss - Garden
4 pm -
Classic Cosplay - Garden
Fushigi Yuugi/Yuu Watase - Garden
Gurren Lagann - Tree patch
5 pm -
Naruto - Tree patch/Backup: Convention Center Lobby
Ouran Host - Dome
Team Fortress 2 - Entrance to the dome area
6 pm -
Harry Potter - Parking Lot island/Backup: Dome
D. Gray-Man - Dome
6:30 pm -
Sayonara Zetsubou Sensei - Garden
7 pm -
CLAMP - Side of the con center elevators
Cosplay.com photoshoot - Dome
Paradise Kiss - Inside east wall
Persona - Outside east wall
8 pm -
Doctor Who/Torchwood - Elevator area
Gunsmith Cats - Inside East Wall
Silent Hill - Loading Docks
8:45 pm -
Witch Hunter Robin - Garden
10 pm -
Blood+ - Elevator area
Elfin Lied - Hyatt Lobby
J-Rock - East Inside Wall


Saturday:
10 am -
J-Rock - East Inside Wall
Tales of.. series - Garden/Backup: Dome stairs
Yaoi - Garden
11 am -
CLAMP - Side of the con center elevators
Final Fantasy complete - Tree patch
Guilty Gear - Meeting up in front of the hotel at 10:45, moving down the street to fountains by McDonalds/Rain backup: Across from Main Programming
Loveless - Garden/Rain backup: Elevator area
Sailor Moon - Tree patch/Rain backup: Inside East Wall
Zelda - Parking lot island
12 pm -
Air Gear - Outside east wall
Avatar - Tree patch
Bleach - Loading docks
Classic Nintendo/Smash Bros. - Parking lot island
Eureka Seven - Convention Center Lobby
Gaia meet-n-greet - Convention Center Lobby
Power Rangers/Super Sentai - Garden/Backup: Inside east wall
1 pm -
FLCL - Front of the Hyatt
General Magical Girl - Dome
Katekyo Hitman Reborn - East Inside Wall
Naruto - Tree patch/Backup: Convention Center Lobby
Pokemon - Garden
1:30 pm -
Devil May Cry/Capcom - Convention Center Lobby
Fruits Basket - Garden
Full Metal Alchemist - Outside East Wall/Rain backup: Convention Center Lobby
2 pm -
Ergo Proxy- Dome
Glomp Team - Dome
Metal Gear - Loading Docks
Trinity Blood - Garden/Backup: Convention Center Ballroom fountain
(UN)official world record attempt for "Largest gathering of (Video) game characters" - Con Center Lobby
3 pm -
.Hack// - Tree patch
D. Gray-Man - Dome
Death Note - Loading docks/Backup: Convention Center Lobby
Kingdom Hearts - Outside East Wall/Rain backup: Convention Center Lobby
Prince of Tennis - Garden
4 pm -
Doctor Who/Torchwood - Inside east wall
Gintama - Garden/Backup: Loading docks
One Piece - Tree patch
4:15 -
Hellsing - Dome
7 pm -
Kage-Kanbu Ninja
Post Masq. -
Dragonball - Inside East Wall

Sunday:
10 am -
CLAMP - Side of the con center elevators
Code Geass - Side of the con center elevators
11 am -
s-CRY-ed - Dome area
12 pm -
Cosplay chess meetup - Tree patch

Oh thank goodness! It seems that one of the Naruto shoots has been moved. Now I know of one that is supposed to be on Saturday, but which is supposed to be the big/official one?

At least with this method I can still make the Bleach shoot which looks like it is aiming for saturday as well.

no no no, we are still keeping it on saturday. We only added. Not move the photoshoot.

Naruto always has two photoshoots. Saturday's is always the trickiest to schedule though since that's the day for the massively big groups to get together. Although, both days ALWAYS have huge turnouts.

Ah, I see. Well I hope to make both as Sai, but since I also have a Bleach costume and it seems like it is on Saturday as well Im not sure.

Bah.
I was hoping there'd be a Death Note photoshoot/gathering on Saturday...

please add my meet up

Acen '08 gaia get together
Place: Con Center
Time: Saturday at noon

Please Add---

Full Metal Alchemist
Saturday @ 11 am
Old Pool Area

I think someone else posted about this but I'll do it here too.

The J-rock photo shoot will be Friday @ 10pm and again Saturday @ 10am where front check in use to be

Located in Cosplay.

Mmkay, The Glomp Team is meeting up on Saturday at 2pm (same link as before)

Hi! Could you please add:

FLCL
Where: Outside In Front of the Hyatt
When: Saturday, 1PM

I got the following in my Crossplay Coallition thread


The East Outside area was our backup. Is that area still available?

Can you add in the (UN)official world record attempt for "Largest gathering of (Video) game characters" into the list???

Saturday
2pm to 3pm
Inside the Rosemont Convention Center Lobby

Link:
http://www.cosplay.com/showthread.php?t=144965

Can you please add Fushigi Yuugi/General Watase Yuu manga cosplay gathering for 4:00PM Friday in the Garden Area, with the stairs(where the fountain used to be) as a rain backup. Thank you. ^^

Link:
http://www.acen.org/forums/index.php?showtopic=21102

could you please place the Cosplay chess photoshoot for Sunday 12-3 outside the hotel? Thanks!

Hey, I'm scheduling the Eureka Seven photoshoot for noon on Saturday in the Convention Center lobby. Could you please add it to the list? Thanks!

http://www.acen.org/forums/index.php?showtopic=19370

THe link for the Glomp Team is not right Here's the correct address: http://www.freewebs.com/glompteam/gtpanelmeetup.htm

Can you please list Avatar TLA's gathering for

Saturday, 12 noon @ Tree Patch Area

thanks

You have a link to the old Persona thread. A new one was made with more current and updated info.

current and updated thread

Can you also please add on for Avatar TLA gathering "w/possibility of migration to waterfall/fountain area near McDonalds" & the alt/rain back up spot at the Convention Center Lobby. Thanks

Digimon Meet-up will be in the Dome at 10AM

@Renegade Pocky:

Why did the IRT move my acen get together which was scheduled at the convention center lobby area?

Ask them. They probably needed the area cleared for another function or to let crowds through.

Is there anyway you could add ANYTHING to the list?

I wanted a Miyazaki Film Characters Cosplay Gathering/Photoshoot... like a cosplay gathering tribute to the world's greatest director, Miyazaki.

This is the list for last year, so that would be unlikely. The thread for next year will probably start towards the end of this year (when there are more groups organized).

Here I'll close this thread, and point people toward the cosplay section of the fourms. Renegade has a sticky there that hasn't been started for 09 yet but in the works.