Posted 29 December 2013 - 12:32 PM
We have been getting a number of emails asking why people got waitlisted, or what their position is on the waitlist, and I would like to take some time to go into a bit more detail about the circumstances surrounding the waiting list. I would have preferred to do this over email, but given the nature of being on a waiting list, I understand why this venue looks a bit more desirable. Plus my attention is being turned toward the Exhibitors who are experiencing a tier deadline by the end of this month, which is causing some emails to experience a bit more of a delay if the auto-reply or the other emails helped address the issue already.
Since the process was based on a first come first serve basis (regarding products sold), this meant that we had to look at each submission’s products sold, products displayed, and products explained on the form. Once a particular category filled, we continued to accept people who intended to sell that product(s) if they also intended to sell other products not filled (as the 75% majority product(s) sold). If a submission did not contain information about products, we used what information we could in the submission to determine products sold. With over 400 submissions to review, there was a lot of websites, portfolios, and links to visit and review. If we just used the traditional first come first serve method (and accounted for the website crash), the Alley would have filled in 7 minutes. This new process allowed more time before the Alley filled.
Regarding why people got on the waiting list, unfortunately is about available space and products sold. We have a limited number of tables, and we don’t want to increase that number or else very few Artists will make enough to cover their expenses, which will prevent ultimately only hurt Artists. As for products sold, we provided the categories we were assessing in the application. If a submission did not check those boxes, we went through their work and made note as to which boxes should be checked (since this was the first time we used the category system). These categories were: Bead Sprites, Body Art, Buttons, Costumes and Wearables, Fabric, Fabric Sculptures / Plush, FanArt Printwork, Found Item or Mixed Media Sculptures, Jewelry, Original Printwork, Other (Explain in more detail below), and Published Book. Costumes and Wearables, Fabric, Jewelry, and Other were a few of the first categories to fill, once that filled there wasn’t much more we could do for people primarily selling in those categories if they did not intend to sell over 75% of the other categories. We assessed what 75% was by which products were listed first in the descriptions in conjunction with any links / websites provided on the submission.
The other category was a bit trickier to assess. Since “Other” can encompass so many different products, we eventually have to stop assessing products in that category based solely on their originality, or novelty, and had to look at it as products that didn’t fit into the original categories. “Other” became its own category in a sense, which then took longer to fill, but filled none the less. This would be why submissions that contained truly novel and interesting products got waitlisted, even though it would be extremely unlikely that anyone else would sell those products.
I honestly wish we could have approved everyone, and I am disappointed to see some of our veteran artists make it onto the waiting list. I wish there was something more I could say/do, rather than please do not lose faith in the waiting list. Artists who got approved have 30 days to pay for their items, anyone who does not pay, will get booted. We have already received emails from Artists saying that they only meant to select one table, not two, and emails from Artists saying they want to drop their waiting list submission (for one reason or another), we even got an email asking to be dropped from the approved list. So as far as the list is concerned, it is still fluid and moving, but reassessing the list constantly will only be a disservice to everyone because of the time it will consume, resulting from a full review while the list continues to change.
I hope this helps shed some light on the issue, and some of the emails that now have been answered publicly (which my team can archive now). The rest I hope to have addressed very soon.
The waitlist is a list of submissions that did not immediately make it into the Artist Alley. We pull people from the waiting list in order to fill empty slots in the Alley, following the same restriction by product category system. When we do this, we call it "Moving" the waitlist, as everyone gets bumped up once someone is removed.
Exhibit Space Department Manager 2009, 10, 11, 12, & 13
Exhibit Space Assistant Manager 2007 & 08
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