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Time-line for panel approval? Title says it all

#1 User is offline   Sayuri-chan 

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Posted 14 October 2013 - 05:25 AM

Osu,
So I submitted two panels a bit ago (maybe two weeks or a little more?) and I haven't heard anything back beyond the confirmation email that bounced to me saying that it was accepted into the database. What kind of time frame is set up to approve/deny panels? Some have already seen an approval/denial letter on their panel submissions so I was just curious as to what kind of time wait I can expect before I know if my panels were accepted or denied.
Thanks in advance!
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#2 User is offline   GITS SAC Motoko 

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Posted 14 October 2013 - 07:12 AM

I'm not staff or anything official, but hopefully this will help you out. The panel approvals do take some time, and maybe even taken a couple of weeks to maybe even a month or so. I understand your concern--I had the same concerns as well. Because there is such a HUGE number of applications--and according to Bloo this year there have been more than ever before--it's probably going to take a lot more time for approvals/denials to go out because of a huge influx. So they probably have just not gotten to yours just yet. I submitted my panels the 2nd day the panel application opened, and it was about a month after I got a response back for approval.

Hope this helps, and hopefully maybe some panel programming staff can give you a more detailed update from the inside here than a general answer like mine :D.
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#3 User is offline   Zerox20 

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Posted 15 October 2013 - 10:22 PM

What was said above is very accurate. Currently we usually review in batches and ramp up as we get closer to ACen time as sometimes our space is still being worked out. We always want to make sure when we approve a Panel we have the proper space. =)
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#4 User is offline   Sayuri-chan 

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Posted 16 October 2013 - 09:54 PM

Thanks for the info GITS and Zerox; this lets me know that I at the very least have a two week (probably more) wait before I should start wondering. Our panels are pretty heavy hitters and we filled our room last year to capacity so this year we asked for bigger space. I know this will make it a little more difficult to place us so we'll just keep patient and see what happens.
Thanks again~
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#5 User is offline   Bloo09 

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Posted 17 October 2013 - 05:09 PM

Panels actually increased it's space by a LOT this year, which I'm about to announce :D So most panels will be receiving bigger rooms for 2014. I just got the info and stuff set for the new space and our hours in the new space so I'll be doing the rest of the approvals and reviews this weekend :) Just needed to make sure I was keeping things balanced based on our space before I did more.
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#6 User is offline   GITS SAC Motoko 

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Posted 17 October 2013 - 05:25 PM

View PostBloo09, on 17 October 2013 - 05:09 PM, said:

Panels actually increased it's space by a LOT this year, which I'm about to announce :D/> So most panels will be receiving bigger rooms for 2014. I just got the info and stuff set for the new space and our hours in the new space so I'll be doing the rest of the approvals and reviews this weekend :)/> Just needed to make sure I was keeping things balanced based on our space before I did more.

That is awesome! :) what great news! Cannot wait to see the detailed announcement :)!
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#7 User is offline   Sayuri-chan 

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Posted 18 October 2013 - 08:12 AM

Wicked sweet news. :D Glad to hear that things seem to be going smoothly for Panel Programming this year. I know you guys work so hard on this so it's nice to hear when good things happen. ^^
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"The Chumps" are back to entertain and amuse. Come join us Friday, in Panel Room 4 from 12:30-2:45pm, and Saturday/Sunday in Panel Room 12, from 12:45-3:15a.
Cosplay for 2014 ACen:|Skull Kid--LOZ: Majora's Mask/0% complete|||Genkai-Yuu Yuu Hakusho/100% complete|||Sir Integra Fairbrook Wingates Hellsing-Hellsing Ultimate Abridged Ver./75% complete
Current quote: "Costumes, I need to do that still...Costumes, I need to do that still...Costumes, I need to do that still..."
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#8 User is offline   therobd 

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Posted 21 October 2013 - 11:27 AM

View PostBloo09, on 17 October 2013 - 05:09 PM, said:

Panels actually increased it's space by a LOT this year, which I'm about to announce :D/> So most panels will be receiving bigger rooms for 2014. I just got the info and stuff set for the new space and our hours in the new space so I'll be doing the rest of the approvals and reviews this weekend :)/> Just needed to make sure I was keeping things balanced based on our space before I did more.

Awesome news! Looks like we panelists need to get cracking to fill up that space.

#9 User is offline   Ashori 

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Posted 23 October 2013 - 10:40 PM

Can't wait to see the first big rollout of approved panels for 2014. I submitted three panel ideas for next year's con, still all listed as pending, so I'm keeping my fingers crossed that any of them will be approved. :)
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#10 User is offline   bulbmantle 

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Posted 07 November 2013 - 10:26 AM

Hello everyone!

I am new to the ACen forums, and i was just curious if panel applications take longer than a month usually?
I submitted a request to host a panel, however it has been a little over 2 months. Whenever I email the panel contact they say that they are still in the process of reviewing the panels that have been applied for.
I may be a little impatient for my panel to be accepted, however it is only because I am just so excited to attempt to host my own panel this year at ACen after going for 3-4 years in a row.

I do understand that the ACen staff has A LOT of requests for panels, and I appreciate the staff that is working very hard on everything for this year, as well as the past years. I guess my question would be should I ask them again if there has been any progress on my panel?

#11 User is offline   rondo 

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Posted 07 November 2013 - 10:44 AM

View Postbulbmantle, on 07 November 2013 - 10:26 AM, said:

Hello everyone!

I am new to the ACen forums, and i was just curious if panel applications take longer than a month usually?
I submitted a request to host a panel, however it has been a little over 2 months. Whenever I email the panel contact they say that they are still in the process of reviewing the panels that have been applied for.
I may be a little impatient for my panel to be accepted, however it is only because I am just so excited to attempt to host my own panel this year at ACen after going for 3-4 years in a row.

I do understand that the ACen staff has A LOT of requests for panels, and I appreciate the staff that is working very hard on everything for this year, as well as the past years. I guess my question would be should I ask them again if there has been any progress on my panel?


It takes quite a while for panel approvals. If I recall, you'll see this info sometime next year.

#12 User is offline   Bloo09 

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Posted 07 November 2013 - 11:51 PM

hey folks! I've been working through them but for the past two weeks have been mostly in bed with a super bad cold. Just got antibiotics from the doc so I plan on living on the computer this weekend to finish things up. We should actually have a DRAFT schedule to give out to approved panelists for review soon. That's earlier than ever before! Thank you for your patience.

Waiting longer than others mostly has to do with the type of panel you applied for, not when you applied. It's us comparing similar panels, looking for space, and keeping things balanced. For panels that are obviously not going to be approved we deny them as soon as we review them, so anyone left waiting it is because we are comparing panels.
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#13 User is offline   Bloo09 

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Posted 13 November 2013 - 12:43 PM

Update - a little more delayed since my ear infection caused by my cold got bad and I couldn't sit up without it hurting :( Playing catch up now!
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#14 User is offline   Elf From Space 

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Posted 13 November 2013 - 12:47 PM

Where is the deadline and info about panels for 2014? I want to do 1-2 panels, on similar topics to last year. I need to know what the rules will be for comped badges. I just don't see this info in the forums this year, is it the same as last year?

View PostElf From Space, on 13 November 2013 - 12:46 PM, said:

Where is the deadline and info about panels for 2014? I want to do 1-2 panels, on similar topics to last year. I need to know what the rules will be for comped badges. I just don't see this info in the forums this year, is it the same as last year?


Hang on, I answered my own question I think all the info I need is here

http://www.ACen.org/...panelist-policy

#15 User is offline   Bloo09 

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Posted 13 November 2013 - 01:09 PM

We haven't changed things from last year, even the dates are for the most part the same :) 50% off current full weekend badge price discount PER panel hosted (even if it's the same panel done twice it counts as 2). 1 panel = 50% off, 2 panels = 100% off. Panelists cannot have their badges mailed, but the panel badge line has never been longer than 5 people IF you complete your badge in the system before the convention. Once your panels are approved or denied you can log into your reg account and complete your badge purchase even if it's 100% discount just like if you were buying a badge. We do not handle money in the panels office at the convention, so those who are 50% or no discount and don't pay pre con will need to pay in the registration hall.
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#16 User is offline   Sayuri-chan 

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Posted 02 December 2013 - 07:47 AM

View PostBloo09, on 13 November 2013 - 01:09 PM, said:

We haven't changed things from last year, even the dates are for the most part the same :)/> 50% off current full weekend badge price discount PER panel hosted (even if it's the same panel done twice it counts as 2). 1 panel = 50% off, 2 panels = 100% off. Panelists cannot have their badges mailed, but the panel badge line has never been longer than 5 people IF you complete your badge in the system before the convention. Once your panels are approved or denied you can log into your reg account and complete your badge purchase even if it's 100% discount just like if you were buying a badge. We do not handle money in the panels office at the convention, so those who are 50% or no discount and don't pay pre con will need to pay in the registration hall.



Just seeing if there's any word on what's going on with panel stuffs. No rush - I realize its holiday season and people are busier than ever. Any info is appreciated! :)
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"The Chumps" are back to entertain and amuse. Come join us Friday, in Panel Room 4 from 12:30-2:45pm, and Saturday/Sunday in Panel Room 12, from 12:45-3:15a.
Cosplay for 2014 ACen:|Skull Kid--LOZ: Majora's Mask/0% complete|||Genkai-Yuu Yuu Hakusho/100% complete|||Sir Integra Fairbrook Wingates Hellsing-Hellsing Ultimate Abridged Ver./75% complete
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#17 User is offline   Dark Spellmaster 

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Posted 07 December 2013 - 07:17 PM

Just a notice to people, apparently the notes on your profile page says about approval. Happy to see two of the three that I submitted are in there. Crossing fingers for good rooms. When do we know about that information.
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#18 User is offline   GITS SAC Motoko 

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Posted 08 December 2013 - 12:45 PM

Does anyone know what the deadline is for adding co-panelists to your panel if it is already approved? Do those people get a discounted badge, or does that only happen if co-panelists are submitted on the original panel application? I have one or two people that wanted to help me host my panels, and I was wondering about the process of adding them to my panel after the fact of approval.
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#19 User is offline   Sayuri-chan 

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Posted 08 December 2013 - 07:04 PM

@GITS: I think you're still fine. You just need to contact panel programming and give them the real name and profile name of your co-panelists. They will receive a discount depending on how many panels they are running with you, and the discount only applies to three panelists total per panel run. If they are just running the one panel with you, it's 50 percent. If they are running a panel with you and an additional panel, it's 100 percent.

@Dark Spellmaster: I see where I've submitted my panels, but it's still saying "pending" for both of them. The last update we received was that they were trying to fit all of the panels into rooms and time slots, and that we should hear something concrete soon.
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#20 User is offline   char99char 

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Posted 31 December 2013 - 02:30 PM

View PostDark Spellmaster, on 07 December 2013 - 07:17 PM, said:

Just a notice to people, apparently the notes on your profile page says about approval. Happy to see two of the three that I submitted are in there. Crossing fingers for good rooms. When do we know about that information.


Where do you see notes? I just see a link for "panel request". I've submitted panels but don't see anything listed or any associated status. Please let me know. Thanks.

#21 User is offline   Sayuri-chan 

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Posted 01 January 2014 - 02:57 PM

@char99char: If you log in to your account on the ACen.org website, it will be under your "view" tab. Your profile information will be first, then it will say "Panels", and list if you're doing any, and what the status is on those panels, depending on what panel ideas you've submitted through the form.

Hope this helps!
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#22 User is offline   momtron 

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Posted 02 January 2014 - 01:26 PM

Thank for the info, but I don't see anything listed, even though my panel application was received.

Any chance there will just be a listing of approved panels (or better yet, an email?)

#23 User is offline   Zerox20 

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Posted 02 January 2014 - 10:12 PM

We will hopefully be publishing a new list very soon. With holiday time things always move a bit slower. ACen really ramps up around January for planning so hopefully we will have updates very soon!
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#24 User is offline   char99char 

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Posted 05 January 2014 - 08:22 AM

View PostSayuri-chan, on 01 January 2014 - 02:57 PM, said:

@char99char: If you log in to your account on the ACen.org website, it will be under your "view" tab. Your profile information will be first, then it will say "Panels", and list if you're doing any, and what the status is on those panels, depending on what panel ideas you've submitted through the form.

Hope this helps!


Thanks - I have submitted one and my husband submitted one but both our profiles just have the "Panel Request" hotlink.

#25 User is offline   Shinteetah 

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Posted 05 January 2014 - 02:41 PM

View PostBloo09, on 07 November 2013 - 11:51 PM, said:

We should actually have a DRAFT schedule to give out to approved panelists for review soon. That's earlier than ever before! Thank you for your patience.


Did this actually go out? I never saw it, and I've searched my inbox.

All 4 of my submitted panels have confirmation receipts in October, so I'm worried at still not hearing anything nearly two months after the rough draft was coming out. I know there's a lot to organize, and I'm thrilled to hear we'll have more space (after we had to turn away people before), but I'm just curious to know how things are going. Thanks!
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ACen masq costumes:
2006 -- Shredded Ed Elric (Fullmetal Alchemist) | 2007 -- Monte Cristo Hakushaku (Gankutsuou)
2008 -- Mephistopheles, Prince of Hell | 2009 -- Gourry Gabriev (Slayers Revolution|Evolution R)
2010 -- Full Throttle Paine (Final Fantasy X-2) | 2011 -- Emperor Ryuki (Saiunkoku)
2012 -- Percy Blakney (The Scarlet Pimpernel, Takarazuka) | 2013 -- Loki (Avengers)
2014 -- Ryuuki (Saiunkoku Monogatari)

#26 User is offline   A True Elsewhere 

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Posted 15 January 2014 - 09:39 PM

I had an issue with my copanelist's account not being accepted on the form. I never did receive any help though I asked for it. I hope it's not too late to get this issue resolved.
ACen '07 Cosplay: Mamimi from FLCL
ACen '08 Cosplay: Akari-chan from Aria the Animation
ACen '09 Cosplay: Mithos from Tales of Symphonia
ACen '10 Cosplay: Shinooka from Oofuri/Big Windup!
ACen '11 Cosplay: Ayase from No Money (Okane ga nai!)
ACen '11 Cosplay: Adele from Final Fantasy Tactics Advance 2
ACen '12 Cosplay: TinTin from 'The Adventures of TinTin'
ACen '13 Cosplay: Hibari from Senran Kagura

#27 User is offline   Sayuri-chan 

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Posted 16 January 2014 - 03:46 PM

Could we get some official response to the above inquiries? It's getting into January and still no word on panel approval(s), those pending, and word on a preliminary schedule?
♥ ACen REG STAFF: 2005-2008 ♥
♥ Persona owns my soul. Proud to be a member of the UYFA! Proud Supporter of the I.R.T.!
"The Chumps" are back to entertain and amuse. Come join us Friday, in Panel Room 4 from 12:30-2:45pm, and Saturday/Sunday in Panel Room 12, from 12:45-3:15a.
Cosplay for 2014 ACen:|Skull Kid--LOZ: Majora's Mask/0% complete|||Genkai-Yuu Yuu Hakusho/100% complete|||Sir Integra Fairbrook Wingates Hellsing-Hellsing Ultimate Abridged Ver./75% complete
Current quote: "Costumes, I need to do that still...Costumes, I need to do that still...Costumes, I need to do that still..."
Current blurb: はい、少し日本語を話します。たのしすぎる! ♪♫♪♫音楽が大好き!♪♫♪♫

#28 User is offline   KungPowKirby 

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Posted 16 January 2014 - 04:28 PM

I am not staff- but have been through quite a few years on this forum now- and I can tell you that Bloo almost certainly has her hands full with approvals/denials etc right now. She's the one who usually posts about the panel programming stuff as she is DH... It's possible that's why there hasn't been a response. Last year the draft schedule was posted Febuary 3 and the final April 14. Hopefully there will be something soon- but I'm sure she isn't purposely not answering you. :)/>

This post has been edited by KungPowKirby: 16 January 2014 - 04:28 PM

No Soap = No Waifu Winner of the 2015 "Got Soap" slogan contest. ;)

"If this body is not capable of action, I suggest new leadership is needed. I move for a vote of no confidence in Chancellor Valorum's leadership."- Queen Amidala; Star Wars: Phantom Menace

#29 User is offline   Sayuri-chan 

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Posted 18 January 2014 - 06:01 PM

@KungPowKirby: I know that as well, lol. I worked Reg with Bloo once upon a time, so I know she's busting butt to work on Panel Programming, which is almost certainly the reason that we haven't seen much on the front of staff presence here. (That, and real life. Oh, real life, why you do this? xD) I'll continue to just check in every day or so and see if there's been any change.
♥ ACen REG STAFF: 2005-2008 ♥
♥ Persona owns my soul. Proud to be a member of the UYFA! Proud Supporter of the I.R.T.!
"The Chumps" are back to entertain and amuse. Come join us Friday, in Panel Room 4 from 12:30-2:45pm, and Saturday/Sunday in Panel Room 12, from 12:45-3:15a.
Cosplay for 2014 ACen:|Skull Kid--LOZ: Majora's Mask/0% complete|||Genkai-Yuu Yuu Hakusho/100% complete|||Sir Integra Fairbrook Wingates Hellsing-Hellsing Ultimate Abridged Ver./75% complete
Current quote: "Costumes, I need to do that still...Costumes, I need to do that still...Costumes, I need to do that still..."
Current blurb: はい、少し日本語を話します。たのしすぎる! ♪♫♪♫音楽が大好き!♪♫♪♫

#30 User is offline   KungPowKirby 

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Posted 18 January 2014 - 11:11 PM

View PostSayuri-chan, on 18 January 2014 - 06:01 PM, said:

@KungPowKirby: I know that as well, lol. I worked Reg with Bloo once upon a time, so I know she's busting butt to work on Panel Programming, which is almost certainly the reason that we haven't seen much on the front of staff presence here. (That, and real life. Oh, real life, why you do this? xD) I'll continue to just check in every day or so and see if there's been any change.


I worked with her on reg as well. She works her tail off! LOL
No Soap = No Waifu Winner of the 2015 "Got Soap" slogan contest. ;)

"If this body is not capable of action, I suggest new leadership is needed. I move for a vote of no confidence in Chancellor Valorum's leadership."- Queen Amidala; Star Wars: Phantom Menace

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