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Gatherings 2013 - Check the first post!

#1 User is offline   cactusmomma 

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Posted 29 November 2012 - 09:17 AM

Thursday night/day 0: Apologies to Saturday's Persona Midnight and Panty and Stocking: Please meet in the 1F Back Wall instead of Hall Judging. Thank you!

Schedule by times (text only)
Schedule by ABC (text only)
On rain backups!

Posted Image
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I. Rain Backup 1! Back Wall
II. Ladies and some gents, as you can see, there's a lot of glass. We can see up the stairs and up the sides of escalators. Not everyone has nice manners.
III. Rain Backup 2! Hook a right at the glass doors to the lower dome. This is ONLY in case of bad weather.

The Hallway Judging Office is in North Central A. This is located right next to the Rosemont Ballrooms on the Entry Level floor, tucked away on the right. You'll see it right next to a drinking fountain and a ladies restroom.

Remember, if you feel that cosplay should have more staffers next year, speak up! Come to the con feedback session or post in the feedback threads after the convention. I could always use people and their help!

- Please keep all of your Gangnam Styling, Harlem Shakings, and other various meme dances to the Dance Party Gathering on Saturday!
- We have nearly 200 gatherings scheduled and tight spacing/timing to do it in. Myself (Name is Willow, hi!) and Chris are the only 2 staffers to keep things in line. I’ve stolen the DH and ADH of ADA, Mary and Carole to help, but I don’t have them all the time. Help us and we’ll help you! We’ll come by, make sure everything’s ducky for time and space, maybe take pics, say hi, and run.
- Can we all agree to be humane to one another and let folks run their gatherings that they’ve spent months and countless hours preparing for? I will not tolerate anyone trying to take over anyone else’s gathering again. Especially if you say you’re ‘helping out’ staff. If I don’t know about it, I can guarantee that I will still hear about it from quite a few people who will not be happy.
- If you’re at the loading docks or garden and there’s rain, go inside to the convention center lobby. If you’re on the Hyatt side, head in to the back wall or lower dome.
- For the nitty gritty post: Ladies! We’re stressing, right? Of course we are! It’s finals time! We have ONE WEEK till con. Our bodies? Pssh. I’m leaving emergency mother nature supplies (both pads and tampons) up in the EMRT’s office if you’re caught unawares.
- For anyone using any form of body makeup: Pleasepleaseplease! Seal your makeup. It does come off. It smears, it smudges. We -are- looking at a high possibility of rain. I don’t want to see you melting. Cornstarch and baby powder are cheaper, temporary alternatives, as is Aquanet hairspray.
- I don’t want to have to post the Stank Police posters.. so remember to shower, eat (sugar doesn’t count), sleep, and keep a small amount of funds on hand in case of emergency. ACen is huge, we boast nearly 25,000 people a weekend.. you -will- crash. Remember your meds, remember to hug your mom this weekend, remember to nail those finals… and remember to have fun!
- And don’t forget! If you have a smartphone, we have the Guidebook app that’s updated all weekend!

#2 User is offline   roserosered08 

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Posted 05 December 2012 - 04:36 PM

It's that lovely time of year.

#3 User is offline   Sailor Luna 

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Posted 16 December 2012 - 01:43 AM

I hope I remember to look tomorrow!
Although technically it is the 17th since it's 1:40 AMXD
I'll fill out the proper form change this when I see the proper form thingy :3

Group: Sailor Moon photoshoot
Preferred Area: Dome ( since last I heard just downstairs is available)
Preferred time : Saturday at 11am

:3
2014 Current Cosplay Couple plans:(days depending on photoshoots)
Koto and Yoko from Yu Yu Hakusho
Usagi( Purple anime dress) and Tuxedo Mask from Sailor Moon
Fluttershy and Big Mac from My Little Pooy
Flareon and Vaporeon ginka from Pokemon

2013 Cosplays :
Erika from Pokemon,: Sailor V and Princess Serenity from Sailor Moon

#4 User is offline   sweetbeanpaste 

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Posted 17 December 2012 - 02:11 AM

Ran the Homestuck meetup last year. Planning on running it this year as well. As far as times and locations and such go, well, I think it goes without saying that my group can be a bit unruly and sizable if nothing else. I'm looking forward to an open discussion with con staff as far as what worked last year, what didn't, what needs to stay the same, and what needs to change.
Currently Watching: Supernatural | Currently Constructing: n/a | Currently Playing: n/a | Next Con: DragonCon 2012?
---

~2012: Friday Cosplay- Vriska Serket(Make Her Pay)/Homestuck [100%] | Saturday Cosplay- Princess Zelda/Wind Waker [100%] | Sunday Cosplay- GLaDOS/Portal 2 [100%]
~2011: Saturday Cosplay- Suigintou/Rozen Maiden [100%] [x] | Sunday Cosplay- Kallen Kozuki/Code Geass (Black Knights) [100%] [x]
~2010: Saturday Cosplay- Princess Rosalina/Super Mario Galaxy [100%] [x] | Sunday Cosplay- San/Princess Mononoke [95%] [x]
~2009: Saturday Cosplay- Kouno Tohru/Princess Princess [100%] [x] | Sunday Outfit- Neko [100%]
Other Cosplays Include: Rose Lalonde/Homestuck, Sakura Haruno/Naruto, Random Quidditch Player/Harry Potter, Trace/Onward Bound, Marceline/Adventure Time, Dead Shuffle Jade Harley/Homestuck, Dog Tier Jade Harley/Homestuck, and Dress of Eclectica Jade Harley/Homestuck.
I do have a Facebook! I do commission! Shoot me a message!

#5 User is offline   jenchan 

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Posted 17 December 2012 - 07:35 AM

View Postcactusmomma, on 29 November 2012 - 09:17 AM, said:

Coming soon, to a terror near you!

WHEN: December 17, 2012
WHAT: Cosplay gathering submissions
WHY: For time and place preference priority!
WHERE: Here! I'll have the usual little form put up~


When/where are the submissions being taken?
Jenn
President of Japanese Anime People of Chicago, a local, independent Chicagoland anime club.
website- MyAnimeList - Tumblr
Probably the oldest member of the ST☆RISH fanclub.
Prince of Tennis ACen Cosplay Group Network on FACEBOOK

#6 User is offline   bookkbaby 

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Posted 17 December 2012 - 03:15 PM

I don't see the form up yet, but I'll keep an eye out and change my submission as necessary to provide any missing information:

Group: Supernatural photo-shoot
Preferred Location: the loading docks
Preferred Time: Afternoon or early evening (any time between 2PM and 5PM would be fine.)
Number of Participants: 10-20

This post has been edited by bookkbaby: 17 December 2012 - 03:15 PM


#7 User is offline   cactusmomma 

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Posted 17 December 2012 - 09:19 PM

I won't be taking any submissions through this thread. Sorry, but it gets way too cluttered. Sorry to have this be a little later than desired (You try getting an 8 year old who is excited about their big cosplay AND Christmas break to bed. Dare you!).. so I'm going to say keep an eye out around 11:30 Central time. No need to rush, February 15 is the deadline.

#8 User is offline   roserosered08 

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Posted 21 December 2012 - 03:11 AM

if we feel that our group is going to be huge where it might have to be a two day (for example one on fri and one on Sat.) Are we allowed to request that if there are times available?

#9 User is offline   cactusmomma 

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Posted 24 December 2012 - 08:08 AM

Of course.

#10 User is offline   jenchan 

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Posted 24 December 2012 - 11:24 AM

Do we have photos/maps of the locations? What does the tower awning area look like?

I recall there being a topic somewhere on this forum with photos and maps as to where the locations were, but i cannot seem to find it now...
Jenn
President of Japanese Anime People of Chicago, a local, independent Chicagoland anime club.
website- MyAnimeList - Tumblr
Probably the oldest member of the ST☆RISH fanclub.
Prince of Tennis ACen Cosplay Group Network on FACEBOOK

#11 User is offline   TaiyakiOni 

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Posted 24 December 2012 - 07:29 PM

Touhou: 11am Saturday @ East Outdoor Wall

Shin Megami Tensei / Persona: 5pm Friday @ Loading Docks A

Persona Midnight Shoot: Midnight Saturday Night @ Dome

Type Moon: 6pm Saturday @ Garden

^ These are what I just submitted through the form for reference. Gonna be a busy year this year too.
The Oni of Taiyaki
Cosplays: ACen 2013
Persona: Pyro Jack

#12 User is offline   roserosered08 

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Posted 26 December 2012 - 11:02 AM

View Postcactusmomma, on 24 December 2012 - 08:08 AM, said:

Of course.


thank you =)

#13 User is offline   GITS SAC Motoko 

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Posted 28 December 2012 - 12:51 PM

Yay! Just submitted! Thanks for making it so easy again this year like it was last year! :D
Motoko Kusanagi is mah womanz. ;3 HEEEEYYYY SEXY MOTOKO OP OP OP OPPAN MOTOKO STYLE
Cosplay for ACen 2013: Major Motoko Kusanagi--Ghost in the Shell S.A.C. 2nd GIG, Lucy--Elfen Lied, episode 1 "outfit' ;3 and perhaps an additional. Maaaaaybe :3
Cosplay for ACen 2010, 2011, 2012: Major Motoko Kusanagi--Ghost in the Shell: S.A.C. 2nd GIG

#14 User is offline   KusanagiRobin 

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Posted 28 December 2012 - 07:57 PM

I was just given the OK, so as of now I'm in charge of the 2013 Bleach shoot. Just submitted our times/location, and so excited! :)
ACen 2014 Cosplay ("From the Spirit World"):
Fem!Ikkaku Madarame (Bleach) :: San (Princess Mononoke) :: Boogiepop/Touka Miyashita (Boogiepop Phantom)

#15 User is offline   cactusmomma 

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Posted 01 January 2013 - 07:18 PM

View Postjenchan, on 24 December 2012 - 11:24 AM, said:

Do we have photos/maps of the locations? What does the tower awning area look like?

I recall there being a topic somewhere on this forum with photos and maps as to where the locations were, but i cannot seem to find it now...


The awning is the little alcove under the tower just behind the tree patch. If you've been around in years' past, it's usually a rain escape. We don't have maps up yet, since we're still waiting on approval for everything.

#16 User is offline   Katie_Blue_Eyes 

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Posted 02 January 2013 - 07:46 PM

Avatar the last airbender - Saturday 2pm - tree patch or garden
Musical - Sunday 3pm - loading dock A
Firefly/Serenity - Friday 6 pm - dome

please and thank you
Cosplays 2014 ACen:
Lady Ursa - Avatar the last Airbender/ Harley Quinn - Batman /
Kaylee - Firefly/ Sansa Stark - Game of Thrones
Kagura - Fruits Basket

Bringing but might not wear:
9th doctor - Doctor Who, Elphaba - Wicked, Haley - The Walking Dead

#17 User is offline   cactusmomma 

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Posted 03 January 2013 - 06:54 PM

Reminder:

View Postcactusmomma, on 17 December 2012 - 09:19 PM, said:

I won't be taking any submissions through this thread. Sorry, but it gets way too cluttered.


#18 User is offline   Katie_Blue_Eyes 

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Posted 10 January 2013 - 12:01 AM

submitted
Cosplays 2014 ACen:
Lady Ursa - Avatar the last Airbender/ Harley Quinn - Batman /
Kaylee - Firefly/ Sansa Stark - Game of Thrones
Kagura - Fruits Basket

Bringing but might not wear:
9th doctor - Doctor Who, Elphaba - Wicked, Haley - The Walking Dead

#19 User is offline   Twilight Sparkle 

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Posted 11 January 2013 - 01:50 PM

I also have submitted mine! Can't wait to hear back on it!
Planned 2013 Cosplays!
MLP - Twilight Sparkle
Magi - Scheherazade, Ren Gyokuen, fem!Alibaba Saluja
Frozen - Anna
Homestuck - Damara Megido, Aradia Megido

#20 User is offline   cactusmomma 

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Posted 20 January 2013 - 11:08 PM

As of 01/20, I have:
Arda Wigs
Phoenix Wright
Kingdom Hearts
Supernatural
Prince of Tennis
Sword Art Online
Gurren Lagann
The Slayers
Sailor Moon
Ranma 1/2
Disney Villains
Homestuck
Axis Powers: Hetalia
Alice in Wonderland
.Hack//
Digimon
Supernatural
Magi
Fighting Games General
Fairy Tail
One Piece
Godsibb: Xenogears/Xenosaga/Xenoblade
Lupin III
Assassin's Creed
Touhou Project
Type Moon
Shin Megami Tensei/Persona
Persona Midnight Hour
Ghost in the Shell
Bleach
Resident Evil
My Little Pony: Friendship is Magic
Gintama
Avatar The Last Airbender
Musicals
Firefly/Serenity
Valve
DC Comics
Gundam

Notes: Locations are going to be slightly mixed up this year. We have one or two possible new places, while losing 2 others. Not sure which yet, so I'll let you guys know asap.

#21 User is offline   Pau-chan 

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Posted 20 January 2013 - 11:47 PM

Why are we losing two places anyways? Just curious. I know one is the Treepatch; what's that other??
Tentative ACen 2013 Cosplays:

**TBA:Confirmation**

#22 User is offline   cactusmomma 

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Posted 21 January 2013 - 12:28 AM

Possibly the Lower Dome. I have no idea why yet..I'm assuming it's because of the hotel's love of sticking tables where they can, but don't quote me on that. Under the tower awning is entirely gone as well for the same reason as the tree patch.

#23 User is offline   jenchan 

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Posted 21 January 2013 - 07:20 AM

View Postcactusmomma, on 21 January 2013 - 12:28 AM, said:

Possibly the Lower Dome. I have no idea why yet..I'm assuming it's because of the hotel's love of sticking tables where they can, but don't quote me on that. Under the tower awning is entirely gone as well for the same reason as the tree patch.


It's kind of difficult for people to submit photo shoots if we don't know what locations are available. This is rather frustrating. I suppose that the hotel is being restrictive because of "issues"?
Jenn
President of Japanese Anime People of Chicago, a local, independent Chicagoland anime club.
website- MyAnimeList - Tumblr
Probably the oldest member of the ST☆RISH fanclub.
Prince of Tennis ACen Cosplay Group Network on FACEBOOK

#24 User is offline   cactusmomma 

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Posted 21 January 2013 - 11:32 AM

I do not know yet. What I do know is that I've been told they're no longer options.

#25 User is offline   Twilight Sparkle 

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Posted 21 January 2013 - 02:03 PM

Thanks for the update!
Planned 2013 Cosplays!
MLP - Twilight Sparkle
Magi - Scheherazade, Ren Gyokuen, fem!Alibaba Saluja
Frozen - Anna
Homestuck - Damara Megido, Aradia Megido

#26 User is offline   jenchan 

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Posted 22 January 2013 - 11:18 AM

View Postcactusmomma, on 21 January 2013 - 11:32 AM, said:

I do not know yet. What I do know is that I've been told they're no longer options.


Okay, so for those of us that entered the Tree Patch or the Tower Awning as options, what's to happen? Will we be reassigned, and how soon will we know where our location is? How soon will we know exactly which locations that are certain to be omitted other than the Tree Patch?


The lack of information is kind of frustrating for folks who are submitting gatherings, or who have submitted them already.
I know your only one person right now, but this is kind of important to cosplayers.

BTW, when do submissions close? .
Jenn
President of Japanese Anime People of Chicago, a local, independent Chicagoland anime club.
website- MyAnimeList - Tumblr
Probably the oldest member of the ST☆RISH fanclub.
Prince of Tennis ACen Cosplay Group Network on FACEBOOK

#27 User is offline   TwoHandsRevy 

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Posted 11 February 2013 - 10:42 PM

Could we get a TombRaider (All) and/or Uncharted (All) group. Playstation Allstars group would be fun as well.

#28 User is offline   jenchan 

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Posted 12 February 2013 - 10:55 AM

Look, I don't want to be a pain in the rear, but it's February 12, three days until submissions close, and we still don't have a listing of what areas (other than the tree patch) are no longer options.

Can we have an update please, or ask for the submissions to be extended?

Please and Thank You.
Jenn
President of Japanese Anime People of Chicago, a local, independent Chicagoland anime club.
website- MyAnimeList - Tumblr
Probably the oldest member of the ST☆RISH fanclub.
Prince of Tennis ACen Cosplay Group Network on FACEBOOK

#29 User is offline   Goldeneyeuro 

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Posted 12 February 2013 - 10:50 PM

Since we're getting close to the deadline, I was wondering if we could also get an updated list of what has/hasn't been submitted yet? There's one photoshoot that I'd like to attend if not run but there's not been a topic on the forum and I'd like to know if someone else has submitted something for it yet or not.

Also, I just submitted a photoshoot where I wasn't the person who began the topic- I submitted it since I didn't want the request for the photoshoot to go unfulfilled since the person who started the topic hasn't logged on for quite a while now. I'm willing to run it, hope this can be accommodated...

Thanks, hope that's not too much to ask...

This post has been edited by Goldeneyeuro: 12 February 2013 - 11:31 PM

Never be average... - myself.
When life has no purpose, you're dead already. - Kiba from Wolf's Rain


Planned ACen 2K14 Cosplays:
Lavi (2nd outfit)- D. Gray Man, Lio Izumi- Full Moon wo Sagashite, Rei Ryugazaki (nightclub outfit)- Free!, Kamui Gakupo (Fate/Rebirth outfit)- Vocaloid

My Flickr- click for my photos

#30 User is offline   roserosered08 

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Posted 13 February 2013 - 01:57 PM

I submitted on for Sword art online and need to back out. Im currently looking for someone to replace my lead. If not, i can try to make it and help out. As for the gurren lagann group, we decided on a possible new time and would like to resubmit it.

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