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Panel Programming Final Preparations ALL INFO YOU NEED TO KNOW

#1 User is offline   Zerox20 

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Posted 12 April 2012 - 11:14 PM

This also will be going out to EVERYONE in an email.

ACen is almost here and we are looking forward to seeing all of the amazing Panels our Panelist provide.

There are a few essential items that ALL Panelist must ensure they are doing prior to the convention to ensure there are no issues and everything runs smoothly.

The most important item is to ensure every single Panelist has read and understood our Panelist Policy for this year, when you signed up for a Panel this was agreed to by the head panelist, and should have been relayed to you. Please get with your head panelist as well as review the policy at the link below.

Panelist Policy: http://www.acen.org/...panelist-policy

Badge Checkout
If you are a panelist and approved then per the policy you will receive a discounted badge. ALL panelist need to check out in the registration system in order to be able to pick up their badge at the Panel office. If you need to pay because you have a 50% discount and don't pay online you will need to go to the registration hall and pay there with our general attendance. We do not handle money in our panels office!

If you are a Head Panelist PLEASE contact everyone in your group who you listed as a Co-Panelist and ensure they have done this procedure!!

Registration Page: http://www.acen.org/user or http://www.acen.org/badge/purchase
You will need to Login with your Username and Password you created in the system and then go to “Checkout” and complete the transaction.

** FINAL REMINDER: IF YOU DO NOT PAY IN THE REGISTRATION SYSTEM, YOU WILL NOT BE ABLE TO GET YOUR BADGE AT THE PANEL OFFICE, YOU WILL NEED TO GO TO GENERAL REGISTRATION LINE **

** THIS APPLIES TO EVERY HEAD PANELIST AND 2 CO-PANELISTS **

Badges will be available for pickup with a photo ID in the Gatwick room (Panel Programming Office) of the Hyatt. It is located in the basement on the left side of the stairs when going down.

Panel Programming Office Hours & Information:
Thursday 4pm-10pm
Friday 8am-2am
Saturday 8am-2am
Sunday 8am-4pm

Panel Tech
ALL Panels will have at minimum a VGA projector, sound and 2 microphones. Anything else we will do all we can to accommodate the tech requests such as more microphones etc. Please plan your Panel accordingly with that tech in mind. If you are using a LAPTOP for a presentation such as a powerpoint you will need to provide a way for your laptop to output to a VGA connector. Many newer laptops will have Displayport, HDMI, or DVI. Please ensure you are checking your laptop and purchasing the proper connector to convert the video signal to a VGA connection. Many of these connectors can be bought very inexpensive on amazon.

http://www.diyaudioa...oConnectors.png

Please see the above picture for the common Laptop Connectors. Again the three most common are DVI, Displayport and HDMI. Use that chart to check what type of connector you have and purchase the adapter to plug in to make it output to VGA.

Audio will be standard RCA (Red/White) Stereo connector. Please make sure to also purchase a Y splitter cable, which looks like this: http://qvs.com/prodi.../CC399MF_LR.jpg

It will take the two RCA’s and convert them to a single stereo connection to fit into the headphone jack of your laptop.

You may also need to convert from a ¼ connection to ⅛ Stereo.

Also be sure to ask friends, many people have connectors laying around. Our forums are also a great resource to meet with other Panelist who may have a connector/converter they can lend you during your Panel. Please be respectful when asking and ensure you are planning accordingly.

Hotel Layout Information:
Hyatt Rooms
Rosemont (shared with main programming)
International DEF
London
Paris
Vienna
Florence
Heathrow
DaVinci
Narita
Charles De Gaulle
Malpensa
Mirabel

Double Tree Rooms
Signature 2/3
Mister Lincoln
Medallion
Dublin

Hyatt Room Capacity: http://ohare.hyatt.c...ro/capacity.pdf
Hyatt Room Layouts: http://ohare.hyatt.c...o/floorplan.pdf
Doubletree Capacity: http://doubletree.hi...ctyhocn=CHIDTDT
Doubletree Layouts: http://doubletree.hi...DTDT_MAIN_LEVEL
http://doubletree.hi...MEZZANINE_LEVEL


Panel Scheduling & Descriptions:
We are still working on final updates to our schedule and currently NO more changes can be made to the schedules, no discounted Panelist may be added, or additional badges done at this time. The below link WILL be updated as new schedules are posted.

Latest Panel Programming Schedule Information: http://www.acen.org/...nel-programming

If you are NOT a member of our Panel Programming mailing list the link is provided below:
Mailing List: http://groups.google...group/panelists
- This list is not an automated spam list, we only send out important updates and announcements that have to do with Panel Programming. You can always remove yourself from it at anytime or after the convention, but all of our critical information is posted to this mailing list.


Contact Panel Programming:
@ Convention: Room Gatwick in Hyatt
Forums: http://www.acen.org/...el-programming/
Contact Form via Website: http://www.acen.org/contact-us
Secondary Contact Email: panelprogramming [at ] acen.org
Mailing List: http://groups.google...group/panelists

Panel Programming Management Team:
Department Head (DH): Chelsea Tessmen
Assistant Department Heads (ADH)
- Jared Sangeorzan
- Nick Fox
- Ben Baker
- Michelle Falco

This post has been edited by Zerox20: 14 April 2012 - 01:07 AM

Jared "Zerox20" Sangeorzan - Panel Programming ADH - ACen 2003/Present
E: panelprogramming@ACen.org || Panel Programming FAQ

#2 User is offline   chainedbyroses 

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Posted 18 April 2012 - 05:15 PM

Just letting you guys know the badge purchase link is not loading or working for myself (in my case, just testing, as I've already finalized my own badge), nor for either of my co-panelists. Did the url change, or the badge system get locked in the last couple days, or something?
Special Needs/ADA Staff 2014 | Thurs-Sun @ DESCC Registration Hall
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#3 User is offline   rcallewaert 

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Posted 18 April 2012 - 07:15 PM

We have been seeing a few emails with Panelist not able to purchase
their badges. Since pre-registration is 100% closed as of last Friday
4/13. No more badges can purchased online and prepaid. If you did
not pay for your badge yet, their is not anything we can do
unfortunately. You will have to wait in the registration line and pay
for your badge at the convention. Any discounts will still be applied
when you go to pickup your badge from registration.

Regards,


- Jared Sangeorzan
-ADH Panel Programming


----This

#4 User is offline   Zerox20 

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Posted 18 April 2012 - 11:40 PM

View Postrcallewaert, on 18 April 2012 - 07:15 PM, said:

We have been seeing a few emails with Panelist not able to purchase
their badges. Since pre-registration is 100% closed as of last Friday
4/13. No more badges can purchased online and prepaid. If you did
not pay for your badge yet, their is not anything we can do
unfortunately. You will have to wait in the registration line and pay
for your badge at the convention. Any discounts will still be applied
when you go to pickup your badge from registration.

Regards,


- Jared Sangeorzan
-ADH Panel Programming

Thanks =), Yes, If you have a BALANCE due on your badge, you will be waiting in line unfortunately. If you are a FULLY comp'd Panelist your badge will be in Panel Office for pickup.


----This

Jared "Zerox20" Sangeorzan - Panel Programming ADH - ACen 2003/Present
E: panelprogramming@ACen.org || Panel Programming FAQ

#5 User is offline   therobd 

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Posted 18 April 2012 - 11:58 PM

Zerox20, did you guys get my e-mail regarding the scheduling conflict we talked about earlier? No rush, just looking for verification so there isn't more of a time crunch.

#6 User is offline   Zerox20 

  • Panel Programming ADH
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Posted 20 April 2012 - 12:53 AM

We have received all the panel conflicts emails and are working through them and expecting an Update PDF coming down the pipe within a day or so of this post. Keep in mind we do not make the changes asap we wait to see how many we get then do some bulk changes. Some of the changes won't appear in the program book but will be correct on the Phone App Guidebook and posted outside of the rooms.

Keep checking the page and you will see the #'s change when a new change has been made and we will send another announcement email.

EDIT: PDFs uploaded.

This post has been edited by Zerox20: 20 April 2012 - 02:21 AM

Jared "Zerox20" Sangeorzan - Panel Programming ADH - ACen 2003/Present
E: panelprogramming@ACen.org || Panel Programming FAQ

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