So it seems that there are two MLP photoshoots scheduled now. If we are going to try to meet nearby and before or after the photoshoot to accommodate cosplayers, we need to decide which photoshoot we should schedule around and whether to meet beforehand or afterwards.
From what I saw on the photoshoot thread, it looks like at Mari at least is planning to attend the Friday photoshoot. I'd like to hear from anyone else who is planning to be involved in either of the photoshoots so that we can find the best solution. I'd also like to hear if you'd prefer to meet before or after the shoot. I don't have much experience with cosplay so I'd appreciate your input so I don't cause people to make a mad dash across the convention in potentially fragile/complicated/bulky costumes.
As for locations, I have a few ideas that may or may not work out. First and foremost, we will need to find a location that is not near convention programming, offices, etc. in case we decide to sing some songs or otherwise make noise. We'll also need a fair amount of room to accommodate the group, which may or may not end up being large. Ideally it will also be near the photoshoots so those involved won't have to run across the convention.
My first potential location is here
It is just outside the Hyatt and right next to the Tree Patch cosplay meeting area. It is near both photoshoots and I think it would accommodate a fair number of people, but it is also a popular spot for cosplay groups in the event of rain, especially those at the Tree Patch and both Loading Docks locations.
The second potential location is here
This one isn't as close, but still only takes a few minutes to reach by going around the convention center or taking the skywalk and coming out the convention center main entrance. This area definitely has plenty of room, but it has been listed as a backup for cosplay groups in case of rain so we would have to keep that in mind.
I don't have a convenient picture of the third potential location, but it is right through the doors in the second location picture. The big room just before you enter the exhibit hall.
This one is pretty much as far from the photoshoots at the second location, but it is a large room and we won't have to worry about any official cosplay groups. There are usually some scattered groups in this area, but there usually seems to be plenty of room when I see it so we should be able to find a decent spot where we don't block the flow of traffic.
Anyways, these are just a few ideas that I have based on my limited knowledge of locations big enough for a gathering. I'd love to hear any ideas if anyone knows of a good location.
My apologies for the wall of text. I just wanted to get this discussion started so that things can be planned out before its too late.