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Add a Maid Cafe ^as said above

#1 User is offline   SangHyung 

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Posted 05 October 2011 - 04:08 PM

I noticed last year there was a line of om nomables for sale at various locations :o i didnt see many ppl go buy these goodies so why not add a moe element to our om noming capabilities. im sure more food would be sold

#2 User is offline   Voltaire30 

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Posted 05 October 2011 - 04:24 PM

View PostSangHyung, on 05 October 2011 - 04:08 PM, said:

I noticed last year there was a line of om nomables for sale at various locations :o i didnt see many ppl go buy these goodies so why not add a moe element to our om noming capabilities. im sure more food would be sold


We have a stipulation in our contract (and have had for some time now) with the convention center and Hyatt that says that outside food, beverage, snacks, etc... cannot be sold by any of our contracted vendors, or ourselves, at Anime Central. However, the Convention Center’s concession stand may very well be selling Pocky, and the Hyatt also offers a wide variety of options as well.

If you would be willing to email me, or notify the administrators of where, when, and possibly who you saw these items being sold by, we can address those issues, with the offender, right away.
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#3 User is offline   Krystal 

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Posted 06 October 2011 - 08:28 AM

I would LOVE to do an Acen maid cafe and have been asking for a few years, but I don't know if it would be possible.

We would have to use a restaurant in the Hyatt, and could only buy desserts from them. This would probably be very very expensive.
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#4 User is offline   SangHyung 

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Posted 06 October 2011 - 03:06 PM

@voltaire30 im sorry if what i said was misleading :o i was talking about the different food sold by the concession stands, there were two stand i saw i think. There was no outside vender, but please consider asking about being able to get a maid cafe at this years acen. perhaps you would be able to negotiate replacing the stand near artist alley with a enclosed area where you can sell the food provided by the hotel/convention center and served by some moe maids :D


oh and im sorry for being off topic here but.... SHELDON!!!! <3 <3 <3 i love that show :D

This post has been edited by SangHyung: 06 October 2011 - 03:07 PM


#5 User is offline   Bloo09 

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Posted 06 October 2011 - 03:16 PM

We have been looking into the possibility of a maid cafe for a few years now. When it is possible, we will probably have one. But at the moment we have not come to a solution. We do have contact info for a professional event company that runs maid cafes, so it would most likely not be attendee run IF it ever happens. It is something we are always looking into though.
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#6 User is offline   linlindesu 

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Posted 07 October 2011 - 07:15 AM

x_x; been trying for about three years now and no luck mate. The only way this will work is for there to be no food element. I'm surprised the idea of a tea and water only cafe never came up ( cheap beverages that may not require payment. )
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#7 User is offline   opimus.rm 

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Posted 07 October 2011 - 08:07 AM

The con would still have buy the water and tea from the hotel/ con center as per contract.

This post has been edited by opimus.rm: 07 October 2011 - 08:09 AM

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#8 User is offline   linlindesu 

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Posted 07 October 2011 - 03:48 PM

Hrm, see the tea I'd understand, but acen has always been allowed to have free water by the game rooms and in the dances. Would it really make much of a difference if they used some of it at the cafe?
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#9 User is offline   opimus.rm 

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Posted 07 October 2011 - 04:12 PM

The con probaly has to pay for those water stations. The hotel is going to nickel and dime the con everytime they can get away with it.
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#10 User is offline   C2Queen 

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Posted 07 January 2012 - 11:38 PM

Why not work something out with one of the other connected hotels? Okay -- there's a few very nice restaurants in the area surrounding the con/attached to the con. This would be a very good technique to increase business in my personal opinion that WOULD NOT be breaking the rules of the convention --

What if they had a few hours where con goers could dress as Maids and Hosts and volunteer bringing out food? There would be no pay involved, just an opportunity to serve food to people in maid and host outfits. Perhaps to not stir up trouble, etc -- they could come for a short training session before the con begins, etc. I know there's a fancy steak place and just outside Doubletree thats connected to the hotel. It's a very fancy place and the people inside loved seeing us in our cosplay when we went, especially the restaurant staff. I had some taking pictures of me. I think it would be something fun and interesting for everyone, it would be just like applying for a regular job. (The maids and hosts would have to bring their own cosplay outfits and dress in appropriate maid attire, or cosplay in general, etc.) I mean it doesn't have to even be maid themed, if anything volunteers could be in regular cosplay, just something fancy enough and not too long to where it gets stepped on and ruined, etc.

Maybe have people work a 2 hour shift to get their fill -- have 2 sets of shifts, so a total of 4 hours using the restaurant and have the staff show and assist them with things (it would not only be waitressing experience, it would also be volunteer work that would look good on a resume). Make sure everyone is 18+ or older (in case of the serving of alcohol, etc) The manager/owner could work together and decide depending on what people write for a volunteer position (just make it like sending resume in, put job experience, etc) I know in that place they have lots of fancy sweets, etc. I think if enough effort was put into this -- it could be a possibility. I'm pretty sure a lot of people would find this to be fun (not as work). It would draw in cosplayers -- cause a scene and draw in customers (meaning more money for the business itself, publicity) and just be something very enjoyable.

After all, conventions are about gathering together, fulfilling your fantasies, making new friends and appreciating culture =] Don't know if I'm quite right with this idea... but hopefully someone can make something of this, so maybe one day we can have the opportuinity to work at a maid cafe, or even go to one during Anime Central. The maid's and hosts could just split tips with the regular workers 50% or something for working, etc. Or it could be worked out that the maids and hosts would be the only staff for those 2 -4 hours or so. I know Anime Central advertises a pizza place in the program book and has for a while, perhaps in accommodation for this -- the place that would be used for a maid cafe, etc. could also get an advertisement and some other accommodations for letting people volunteer. Just a thought =]

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#11 User is offline   Millions_Knives 

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Posted 08 January 2012 - 06:17 AM

View Postopimus.rm, on 07 October 2011 - 04:12 PM, said:

The con probaly has to pay for those water stations. The hotel is going to nickel and dime the con everytime they can get away with it.


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#12 User is offline   code2destroy 

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Posted 08 January 2012 - 07:33 AM

I think it's doable. There could be a late night maid cafe on friday in one of the panel rooms in Hyatt. All the restaurants would be closed so I don't see the problem with selling concessions when there's nothing open to take away from. But if that is indeed still an issue, food need not be sold. Those who volunteer to do the cafe could all chip in some money for ice cream, pizza, burgers, or w/e. Maybe do sub sandwiches. Perhaps we could get a deal with one of the restaurants to bring the food and allow the volunteers to cater it. It's free publicity for the restaurant, not to mention a large order for them, and con-goers get to eat and be served by some of their favorite characters.

I imagine a set up like this:
Hosts (kinda like Ouran Host Club) where people can be waited on by male cosplayers in one section
Hostess would be the section to be waited on by female cosplayers

The tables would be numbered, 4-6 to a table.

On the menu would be food options to one side (an appetizer i.e. fruit or chips, "main course" i.e. a slice of pizza, and a dessert like ice cream or cake). You can have 3 different cosplay options serve you (depending on who has volunteered to do what costume), or you can have the same person multiple times.

A second formation, if we don't have a lot of participants, would be to have the tables assigned to a volunteer, like Ichigo gets tables 1 and 2. On the tables 1 and 2 will be the word "host" so those who sit there will know they get a male server but won't know who. That allows us to switch people out and, if we run out of guys, just replace "host" with "hostess".

To keep the pace going, we'd ask that people not spend longer than 10 minutes inside, depending on space it may have to be knocked down to 5 minutes.

Before the con, on the forums, people could post their volunteer and costume. On a separate but linked forum, people can post maid/host cosplay requests. I think whoever runs the joint should dress up like a character that would run a cafe like this just to really set the atmosphere.

It'd be fun and if people really like acting, they could act out their characters.

Imagine Haruhi spilling water on you to try to show how a hostess should serve. Or a disgruntled Byakuya handing you a banana =D! Perhaps it's too late to set this up for 2012, but if people really wanna follow through with it, I'm up for it now or in 2013.

This year I'll be doing Rukia, but I'd break out my C.C or Misa cosplay for the occasion. It'd be a great opportunity for other cosplayers to revisit some old costumes hanging in the closet.

I do think the best time would be late night when there's not much going on so people can participate and so we can ensure a nice variety of cosplayer volunteers.

I suppose it'd be called Cosplay Cafe if there a men included.

I like C2Queen's time limit of 2 hours. I don't think shifts are necessary if the volunteer wants to do the full time. But they should be available for those who can only commit at least 30 minutes. If a cosplayer leaves, we'd have to be sure to take their name off the menu choices though.

I would say no age limit and no alcohol. That could cause a whole lot of problems. I'd stick to water for beverages. It'd be easy just to have a pitcher of water on the table. Whoever is waiting table can pour the water for their customer.

I also prefer the idea of it being in a hotel location (I say Hyatt b/c it's the most populated and one of the Ballrooms would be perfect for a nice sized group) because it draws more attention to con goers than a restaurant that will also have regular people and closing times and their own food and dress codes to abide. Don't wanna step on anyone's toes.

Is there a problem with outside catering coming into Hyatt for the program? If so, then it would have to be a "all volunteers chip in for food money" and we'd have to have warmers and coolers. If that's the case, we'll leave a note that we appreciate tips. Loop hole, no one us paying us for money, they're just leaving some behind as a thanks for the service and to encourage us to do it again next year. Tips would be to reimburse volunteers and divided based on who spent the most. It'd be nice to ask if everyone puts in $10 -$20 for food, supplies, and decorations. What is left over would go to next year or a donation to MAPS.

*Food
Fruit/chips
Pizza Slice
Cake/Donut (ice cream now that I think about it, would be too hard to store w/o proper equipment from a caterer)
Water
Ice

*Supplies
Table cloths
napkins
cups
water pitchers
Ice cooler (2 or 3 should be enough...it'd just be to put ice in the water pitchers)
candle warmers and foil storage (for the pizza). Otherwise we can see if the hotel kitchen would allow us to borrow a food warmer...perhaps the hotel staff will provide that courtesy to help us set up/cater the event.
round tables that seat 4-6
chairs
little pencils (to mark your order--and possibly server choice--on the menu)

*Menu printouts
Should be worked on and finished before the con. Whoever is hosting the event would probably be the best choice to make these up.

EDIT 1
Hmm I just checked out Hyatt's catering website. We could probably work out a deal with them seems how the place gets booked every year thanks to MAPS. Caters don't have to serve the food. We could ask for a buffet set up so they just stand in the back making sure everything keeps filled on the tables and the food is warm. They'll do the set up and and provide the table decor. All cosplay servers would need to do is coordinate a serving formation (which I or anyone who's catered or waited tables could help out) and get the food to the tables.

That way, no outside food is being sold. It'd be Hyatt food. I worry about the cost of such things. Simple catering at school was in the $100s for our budget. Also, it's difficult to cut costs with professional catering b/c they pretty much require you to pay for napkins and tablecloths. You just have to pick the cheap ones. Price would also be dependent on size. We would not know the number of people so we'd have to pick a random number like 100 people being served. Then we'd be paying for a set up for 100 people. But if it's less, then we'd have spent more and if it's more, I wonder if the caterers would have a problem with us rotating people out of seats to make room for new ones.

Either way, I suppose it could go until a) the food is gone or b ) our room time runs out.

At best we could ask them to have enough for 200 people (200 count slices of pizza and marble cake) and a large assortment of fruits and donuts, and a set up to fit 100 people at a time.

To do it with the hotel catering, it'd probably be best to wait until 2013 unless there is a room and time slot open for this year's con. Another snag would be timing though, as it'd be less flexible around other programs if we have to work on hotel time.

They close of the area to Old American Grill after 10pm right? I wonder if they'd let us use that space for the a volunteer run cafe...

EDIT 2
I just sent an email with all my catering cost and form related questions to kelly.toboja@hyatt.com, who I assume is the head of catering at Hyatt. If anyone thinks another hotel would be better, let me know and I'll send the same email to their catering department. Especially if the Hyatt already has the space booked for another Acen event.

This post has been edited by code2destroy: 08 January 2012 - 09:11 AM


#13 User is offline   code2destroy 

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Posted 08 January 2012 - 08:37 AM

attached this post to the previous one. moderator please delete this post.

This post has been edited by code2destroy: 08 January 2012 - 09:12 AM


#14 User is offline   opimus.rm 

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Posted 08 January 2012 - 09:36 AM

Why did you send this?

This post has been edited by opimus.rm: 08 January 2012 - 09:40 AM

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#15 User is offline   code2destroy 

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Posted 08 January 2012 - 09:44 AM

View Postopimus.rm, on 08 January 2012 - 09:36 AM, said:

Why did you send this?


nope, just a curious con goer who's always wanted to do this. :lol:

i let the lady know i'm asking independently and am not affiliated with Acen or MAPS other than as a guest of the convention. I figured I'd do the asking since the questions came to my mind and I'm use to dealing with caterers so I know a little of what and how to ask.

Perhaps sleep deprivation is playing it's own part, but I figured it can't hurt to get an estimate.

#16 User is offline   C2Queen 

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Posted 08 January 2012 - 07:22 PM

View Postcode2destroy, on 08 January 2012 - 07:33 AM, said:


It'd be fun and if people really like acting, they could act out their characters.

Imagine Haruhi spilling water on you to try to show how a hostess should serve. Or a disgruntled Byakuya handing you a banana =D! Perhaps it's too late to set this up for 2012, but if people really wanna follow through with it, I'm up for it now or in 2013.

This year I'll be doing Rukia, but I'd break out my C.C or Misa cosplay for the occasion. It'd be a great opportunity for other cosplayers to revisit some old costumes hanging in the closet.

I suppose it'd be called Cosplay Cafe if there a men included.

I like C2Queen's time limit of 2 hours. I don't think shifts are necessary if the volunteer wants to do the full time. But they should be available for those who can only commit at least 30 minutes. If a cosplayer leaves, we'd have to be sure to take their name off the menu choices though.

I would say no age limit and no alcohol. That could cause a whole lot of problems. I'd stick to water for beverages. It'd be easy just to have a pitcher of water on the table. Whoever is waiting table can pour the water for their customer.


*Menu printouts
Should be worked on and finished before the con. Whoever is hosting the event would probably be the best choice to make these up.


They close of the area to Old American Grill after 10pm right? I wonder if they'd let us use that space for the a volunteer run cafe...

EDIT 2
I just sent an email with all my catering cost and form related questions to kelly.toboja@hyatt.com, who I assume is the head of catering at Hyatt. If anyone thinks another hotel would be better, let me know and I'll send the same email to their catering department. Especially if the Hyatt already has the space booked for another Acen event.



I strongly agree with all of the above ideas from Code2destroy =] Alcohol and cosplayers = bad idea now that I think about it... >o< Plus, with no alcohol, it means younger people can come in too. I love the idea of doing things very in character. (Just not to the point where it might ruin someones costume, upset them, etc) The banana thing with Byakuya sounds very hilarious and just as expected. Someone perhaps cosplaying Tamaki could give one of the women a rose, etc. I think a variety of cosplayers with different personalities would be extremely interesting as opposed to a regular maid cafe. The old American grill is a bit dull looking inside, but would be a very nice place to host a maid cafe! That was my first thought to be honest. The fancy eatery connected to Doubletree would be my next suggestion if Hyatt is unavailable. I think a later in the day cafe would be more convenient for people, just have it before raves, etc. No age limit, etc. But again -- appropriate attire (not too much showing, not super long outfits that will be stepped on, etc) I think when putting in an application on the forums (if this is made possible) that a picture should also be attached of you in the cosplay you plan to wear so it can also be approved. I think more than 2 hours would take away from con time and be just enough time to get your fill working at the cafe =] Id be more than happy to help with this idea and volunteer as a cosplay cafe girl =^o^= I'm guessing if it is made possible, they would aim for 2013.

This post has been edited by C2Queen: 08 January 2012 - 07:23 PM


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#17 User is offline   code2destroy 

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Posted 08 January 2012 - 08:35 PM

I also wonder where the cross players would fit in? Host or Hostess?

We'd have to have the volunteers not carry their props with them, unless they can clip it to their costume somehow. Getting around tables with a giant weapon strapped to you can be cumbersome, not to mention you'd risk knocking something or someone over.

Pictures are totally acceptable and I can't imagine anyone who'd go to a con and cosplay being camera shy XD.

If people want to add their own outfit to a character (gonna use Byakuya again) like Byakuya in a tux, that'd be awesome too (wipes drool). People can still be random maids and bunny or catgirl/boys. I'd like to avoid having more than two people in the same costume. Same characters are fine, longs as they diversify the outfit, Byakuya in a banana suit with the Tuxedo Byakuya, or even a third Seaweed Ambassador Byakuya! (I'm cosplaying Rukia this year so Bleach is on my mind more than ever).

American grill does rent out their cafe. I suppose I should ask them too. I'd have to call them.

And what is the name of the fancy place by DoubleTree? In all my years of acen, I survived on Pizza and McD's, so I don't quite know the names of the restaurants (not observant when distracted by colorful shiny people).

^_^ yay C2Q! Welcome aboard the dream boat express!

Now where are the lovely mods to crush or uplift our dreams? I'm holding back on getting too excited just in case these ideas are not acceptable.

And if any of them know when 2013 Acen would be that'd be perfect. If we can do it next year under these conditions, I'd like to start location hunting asap.

As for 2013, I may be doing Lady Sunako (from Wallflower in a red Victorian gown and hat) if I can save up for this dress I've been eyeing. That would make doing a cafe both ironic for the character and fun ^_^ Perhaps I should hide a chainsaw and combat boots under my dress.

This post has been edited by code2destroy: 08 January 2012 - 09:08 PM


#18 User is offline   JujuFox 

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Posted 08 January 2012 - 09:14 PM

I'm a little confused about how this will be funded...

From what I've read so far it sounds like the volunteers putting this together would pay for catering, and would be reimbursed by tips? Not to be a pessimist, but tips might not even cover half of what this would cost.

EDIT: I somehow skipped reading this...

Quote

That way, no outside food is being sold. It'd be Hyatt food. I worry about the cost of such things. Simple catering at school was in the $100s for our budget. Also, it's difficult to cut costs with professional catering b/c they pretty much require you to pay for napkins and tablecloths. You just have to pick the cheap ones. Price would also be dependent on size. We would not know the number of people so we'd have to pick a random number like 100 people being served. Then we'd be paying for a set up for 100 people. But if it's less, then we'd have spent more and if it's more, I wonder if the caterers would have a problem with us rotating people out of seats to make room for new ones.

It will not be in the $100s. More like thousands. Check out the catering prices for the Westin: http://ohare.westine...?HID=65&nav=739

This post has been edited by DavenEvanXaviour: 08 January 2012 - 09:23 PM

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#19 User is offline   code2destroy 

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Posted 08 January 2012 - 09:22 PM

View PostDavenEvanXaviour, on 08 January 2012 - 09:14 PM, said:

I'm a little confused about how this will be funded...

From what I've read so far it sounds like the volunteers putting this together would pay for catering, and would be reimbursed by tips? Not to be a pessimist, but tips might not even cover half of what this would cost.


u_u that's one of the biggest things. We'd need a lot of volunteers to cover catering costs w/o breaking our own bankroll. Instead, I'd prefer the first idea of everyone chipping in a $20 for food and just going for an hour or two or until the food is gone. Then you run into the question if the venue (if it's not a restaurant) will allow us to rent and self cater a room. If it is a restaurant like C2Q's mentioned, then we'd have to get the food from there, but getting cosplayers to serve it would be difficult, also it'd be a little less accessible if it's not near Hyatt or DoubleTree. I guess if we can't get volunteers to serve food at a local restaurant, we could do it like geisha entertainment and "customers" can sit and chat with their selected cosplayers...but that runs the trouble of overcapacity what with regular joes coming to eat, among other things...

I'm gonna ask one of the DH's to look over this forum again and see what option would work best and most affordable. If it's something MAPS has been wanting to do at Acen, perhaps they can put it into their budget... :unsure:

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Posted 08 January 2012 - 09:29 PM

View Postcode2destroy, on 08 January 2012 - 09:22 PM, said:

I'm gonna ask one of the DH's to look over this forum again and see what option would work best and most affordable. If it's something MAPS has been wanting to do at Acen, perhaps they can put it into their budget... :unsure:


I do like the idea, but I really don't think this is feasible. See my edit above. For 100 people it would be about 2k on the cheap side plus taxes and a 20%ish service charge.
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Posted 08 January 2012 - 09:37 PM

View PostDavenEvanXaviour, on 08 January 2012 - 09:29 PM, said:

I do like the idea, but I really don't think this is feasible. See my edit above. For 100 people it would be about 2k on the cheap side plus taxes and a 20%ish service charge.


Yikes! I was looking for something like that. That's the Westin...where's that? And I wonder if it's cheaper if they don't serve you but rather have the food made and set up the buffet. I'd cut catering costs for events by asking for the buffet style, but every place is different (and Chicago's taxes are a force to be reckoned with). I keep bringing up Hyatt (mostly b/c it's the only hotel I've stayed in at acen) but also because there seems to be some unspoken agreement between them and Acen. McDonalds down the street rearranges it's hours just for us :blush: . Places like that enjoy the big business rush...Hmm...McDonalds...it's a little out of the way though. Maybe they'll do a special deal for us if we buy like 200 ham/cheeseburgers :drool: ? Grocery stores do that for charity. We're charity cases aren't we? Hungry and penniless cosplayers?

This post has been edited by code2destroy: 08 January 2012 - 09:41 PM


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Posted 08 January 2012 - 09:45 PM

View Postcode2destroy, on 08 January 2012 - 09:37 PM, said:

Yikes! I was looking for something like that. That's the Westin...where's that? And I wonder if it's cheaper if they don't serve you but rather have the food made and set up the buffet. I'd cut catering costs for events by asking for the buffet style, but every place is different (and Chicago's taxes are a force to be reckoned with). I keep bringing up Hyatt (mostly b/c it's the only hotel I've stayed in at acen) but also because there seems to be some unspoken agreement between them and Acen. McDonalds down the street rearranges it's hours just for us :blush: . Places like that enjoy the big business rush...Hmm...McDonalds...it's a little out of the way though. Maybe they'll do a special deal for us if we buy like 200 ham/cheeseburgers :drool: ? Grocery stores do that for charity. We're charity cases aren't we? Hungry and penniless cosplayers?

The Westin is the hotel you walk past to get to that McD's if you were walking up River rd from the con. I'm pretty sure the link I posted was buffet style.
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#23 User is offline   code2destroy 

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Posted 08 January 2012 - 09:52 PM

View PostDavenEvanXaviour, on 08 January 2012 - 09:45 PM, said:

The Westin is the hotel you walk past to get to that McD's if you were walking up River rd from the con. I'm pretty sure the link I posted was buffet style.


Yeah I looked at it closer and I think it was. We could drop the number to 50 and do a ticket entry fee like the Masquerade Dance Ball. Tickets could be sold online so we'd know the count before hand and not overcharge. But if we charged people, I'd like it to be a little more extravagant which would then raise costs again...eww loops :wacko: . That's just me. At con ticketing could also be offered, but who'd man the booth? Or would that be something Acen staff would add to their "to do" list when giving out concert tickets?

Unfortunately, without programmer approval, these ideas won't go further than this forum u_u. I do enjoy toying with it though. Discussion and brain storming is bound to produce a solution at some point.

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Posted 08 January 2012 - 10:21 PM

Maybe I should post a summary of ideas for those who're popping in:

Cosplay Cafe
--Buffet set up
--volunteers to bring food from buffet table to "customers" sitting at assigned tables
--customers request a cosplayer (offered on the menu) to serve them (may be time consuming if too many people want

Byakuya in his banana suit)
--Menu of appetizer, main dish, dessert (fruit/chips, pizza/burger, cake/doughnut)
--Drinks only water in pitcher on table
--Time estimated 2 hour program
--Serving estimated 50-200 people (largely dependent on venue and costs)

Program Payment
--catered by venue
--self funded (perhaps a deal from a grocery store on hot dogs like they do with homeless events?...highly unlikely)
--set up a deal with a local restaurant (like McDonald's may give a discount for 200 burgers because they love us)
--does Jimmy Jones still operate in Chicago? I know they got pissed about taxes.

Food options
--AMD (appetizer, Main Dish, Dessert) & KISS (Keep It Simple Silly). For many reasons including that this wouldn't be a professional thing, but done by volunteers who may have no serving experience, let's avoid the refined foods. I say fruit, burgers, and doughnuts as an example.
--allergies...if anyone can think of something on the menu that would be good for those with food allergies, that'd be great. I'm running into more lactose and gluetin allergenic folks than I thought possible.
--so far I'm up for anything affordable and practical
--preferably nothing that'll make a mess (like bbq chicken wings or spaghetti but it's eat/serve at your own risk)
--I had mentioned Ice Cream earlier, but storage could be a problem for that.

Guest Payment
--free if funding is nicely covered
--entry fee depending on what needs to be covered
--possibility of tickets sold online
--possibility of free tickets (like the concert) to limit number of guests

Venue
--a small hotel ballroom (Double Tree or Hyatt mentioned)
--nearby restaurant
--O'H American Grill in Hyatt (must rent the area)

Cafe Volunteer Guidelines
--minimum props
--decent/comfortable clothing (no butts, boobs, or crotches in the food...try to keep your wigs from dropping in the condiments as well. Prepare to be on your feet the entire time.)
--register your costume on the forums for approval
--stay in character

*Estimated costs with catering: (swallows hard) $1000-$2000 +/tax
*Estimated costs with a McDonalds deal: $500 +/tax

*I have pulled these numbers practically out of a hat with a label "ideal" (thanks for the link to Westin Devin, it may be safe to assume that most hotels in the area offer the same setup and prices).

EDIT
Foodless Cafe
--see C2Queen's post below for some cool ideas (based on AX's Maid Cafe)

This post has been edited by code2destroy: 09 January 2012 - 08:23 PM


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Posted 09 January 2012 - 04:51 PM

Well wait a second. I looked through AX's Maid Cafe and found something interesting! ---> A meal will not be provided. However, guests are welcome to bring in their own food/drink to consume during the show. So that means AX's maid cafe is more about performance and seeing the cosplayers, having a good space, etc. This could work out perfect if we do things right. They don't serve food at their cafe (sadly) its more about finding people who have talent in their cosplay, who are somewhat pretty to converse with, play games with, etc. It's also about photo-ops too. The maids and hosts will be at your table to keep you company (and if you bring in food, help serve it to your group, etc) Now that I come to think of it... I think if we do get a cafe, I think the attire should stay maid/host like. Because if we are imitating a maid cafe in the first place -- we should stick to its origins, or be in outfits that will draw in more customers. (You could still be an anime, game, comic, etc character just with maid or host attire on) They can see regular cosplay all throughout the convention and take pictures with them. Maid, host, school uniforms, those are more of a dream cafe idea for cosplayers. (I mean plus how would you be able to tell whos a maid or host? It'd get confusing) I saw AX maid cafe is doing a school uniform theme this year, we could have themes, or just do cute/fancy maid and host attire to give it a more maid cafe feel.

I think this is also a nice set of rules that they have at AX.

No photography allowed* (only during times when photo ops are allowed)
No inappropriate physical contact with maids or hosts is allowed
Do not ask for a maid’s or host’s personal contact information
Do not give or offer your personal contact information to a maid or host
Do not ask when a maid’s or host’s shift ends (this one seems like people might want to try and go out with them afterward, etc)

The first rule they have a hired photographer who goes around and takes pictures -- but I think if people were responsible enough they could take pictures themselves. The second rule is kind of obvious... The third rule is for personal reasoning I'm assuming (like wanting to keep your identity on the down low and making sure people do not harass, bother, stalk you, etc) The 4th one just seems to go along with that. Its the maids and hosts jobs to give off a flirty/cute attitude, etc so people shouldn't take it personal and just enjoy their experience at the cafe.

I think someone should also overlook the event, etc. We should get pretty specific about who is chosen too (they should be responsible, promise not to be rude to customers unless in character ((but not where it would go too far and hurt someones feelings personally)) not be overly shy, have a well put together cosplay which isn't exposing too much skin, etc, not being able to see a wig cap, etc.) So many people have mentioned getting a maid cafe, etc -- that I think that itself would draw in enough attention for business. AX's cafe has merchandise they give away to customers like bags and cups of the maids anime style, etc. I think since we wouldnt have food, we could also give away like t-shirts or something -- since people would pay for admittance. Admittance would be like $15 per person or so and have limited seating at limited times. (We could expand hours, and do it Friday and Saturday, a 4 hour slot each day and have different volunteers participate in exchange for like a free maid cafe shirt, etc) Depending on how many would volunteer -- shifts could be like 2 hours (like mentioned earlier) then the next 2 hours, the next set of people would be allowed in and maids and hosts could switch. We could put up a prior list (with alias/maid/host names) of maids and hosts who are working which days with picture. Like -- if I were to volunteer and bring my Lightning cosplay and be a maid, put down Maid: Lightning -- available to see/converse with 5-7pm, Friday, etc. So people could buy tickets according to who they want to see and meet and what time is best for them =]

Then again -- if we could work out some sort of volunteer system with an actual nearby restaurant, that would be icing on the cake ^__^ Oh the place with doubletree is called "Gibsons Steakhouse" its VERY nice. TRUST ME. They give very nice service, are dressed VERY formally and the place itself is very fancy and in my opinion would be the PERFECT place for a maid cafe. Plus there are nice places inside for photo-ops, etc and very good food.


IF ANYTHING, couldn't we always set up something the hotel? We could serve their food with their menu's, and technically become the room service servers to the cosplayers. It'd still be ordering their food (but then again, it can get very expensive x.x)

This post has been edited by C2Queen: 09 January 2012 - 05:02 PM


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#26 User is offline   code2destroy 

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Posted 09 January 2012 - 08:22 PM

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

Well wait a second. I looked through AX's Maid Cafe and found something interesting! ---> A meal will not be provided. However, guests are welcome to bring in their own food/drink to consume during the show. So that means AX's maid cafe is more about performance and seeing the cosplayers, having a good space, etc. This could work out perfect if we do things right. They don't serve food at their cafe (sadly) its more about finding people who have talent in their cosplay, who are somewhat pretty to converse with, play games with, etc. It's also about photo-ops too. The maids and hosts will be at your table to keep you company (and if you bring in food, help serve it to your group, etc)


Oh so people do do that! Nice reference :3. I wouldn't mind making it solely an acting experience. That would be...for lack of a better term, kinda like playing a geisha ^^. Then the volunteers don't have to spend their time running around and can sit and have fun with the guests. That'd bring out more for both sides ^^. If we do it this way, you think the tables should be circular or rectangle or square? Should it be set up like the speed dating event?

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

Now that I come to think of it... I think if we do get a cafe, I think the attire should stay maid/host like. Because if we are imitating a maid cafe in the first place -- we should stick to its origins, or be in outfits that will draw in more customers. (You could still be an anime, game, comic, etc character just with maid or host attire on) They can see regular cosplay all throughout the convention and take pictures with them. Maid, host, school uniforms, those are more of a dream cafe idea for cosplayers. (I mean plus how would you be able to tell whos a maid or host? It'd get confusing) I saw AX maid cafe is doing a school uniform theme this year, we could have themes, or just do cute/fancy maid and host attire to give it a more maid cafe feel.

Yeah, the idea of suits and frilly dresses are starting to grow on me. Almost every anime character has been drawn with some kind of host/hostess outfit so it isn't too much of a stretch of imagination for cosplayers. Themes are also very fun, and if we really get a following, we could implement it. For now I suppose simple Maid/Butler would be best. All hail the Kuroshitsuji, Maid-sama, and OHSHC cosplayers...they'll have the easiest time XD. There are a ton of anime that use the look! *slaps hand away from google pics* no no...don't get sidetracked yet :drool:

Anyway, people who do characters not normally suited up would really draw attention to the event :thumbup: *Like CC in a maid suit*

And I'm suddenly reminded of Mew Mew Power....

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

I think this is also a nice set of rules that they have at AX.

No photography allowed* (only during times when photo ops are allowed)
No inappropriate physical contact with maids or hosts is allowed
Do not ask for a maid’s or host’s personal contact information
Do not give or offer your personal contact information to a maid or host
Do not ask when a maid’s or host’s shift ends (this one seems like people might want to try and go out with them afterward, etc)

The first rule they have a hired photographer who goes around and takes pictures -- but I think if people were responsible enough they could take pictures themselves. The second rule is kind of obvious... The third rule is for personal reasoning I'm assuming (like wanting to keep your identity on the down low and making sure people do not harass, bother, stalk you, etc) The 4th one just seems to go along with that. Its the maids and hosts jobs to give off a flirty/cute attitude, etc so people shouldn't take it personal and just enjoy their experience at the cafe.


We'll add Maids/Butlers, don't grope your customers to that list XD haha. Jk, our volunteers will have their own list of rules...and yes that will be one of them :blush:

Those are all great, we don't wanna have our volunteers scared away from coming back again.

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

I think someone should also overlook the event, etc. We should get pretty specific about who is chosen too (they should be responsible, promise not to be rude to customers unless in character ((but not where it would go too far and hurt someones feelings personally)) not be overly shy, have a well put together cosplay which isn't exposing too much skin, etc, not being able to see a wig cap, etc.)


Should we do an age limit, like 16+ or 18+ to volunteer? I can't imagine a little kid volunteering to do something like this so perhaps a limit would be unnecessary...

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

AX's cafe has merchandise they give away to customers like bags and cups of the maids anime style, etc. I think since we wouldnt have food, we could also give away like t-shirts or something -- since people would pay for admittance. Admittance would be like $15 per person or so and have limited seating at limited times. (We could expand hours, and do it Friday and Saturday, a 4 hour slot each day and have different volunteers participate in exchange for like a free maid cafe shirt, etc) Depending on how many would volunteer -- shifts could be like 2 hours (like mentioned earlier) then the next 2 hours, the next set of people would be allowed in and maids and hosts could switch. We could put up a prior list (with alias/maid/host names) of maids and hosts who are working which days with picture. Like -- if I were to volunteer and bring my Lightning cosplay and be a maid, put down Maid: Lightning -- available to see/converse with 5-7pm, Friday, etc. So people could buy tickets according to who they want to see and meet and what time is best for them =]


I do like the idea of giveaways, but probably not until after we get a following. T's can be costly to make unless we get a good deal with an exhibitor who'd like to chip in on the program. I got some family friends that do T-s and caps as well, we'd have to come up with the artwork on it though for them to print it...

I'm still uncertain about paying for entry...Badge, Room, and Shopping are already tough on con goers. Perhaps if we get big and pro enough we'd need to implement tickets and payment, but for now, i'd like to keep it free or under $10.

Before we can settle on a time frame, we'd need to know participant count...we'd have to start recruiting as soon as this thing is approved to get the max amount of attention. Maybe even have an advertisement this year's Acen like: Maid/Butler Cafe Coming Soon! or Coming 2013! in the brochures and what not.

I don't know about setting times for volunteers like that...I mean, people can say they're responsible, but what if someone pays to meet a cosplayer and the cosplayer doesn't show up? If we keep it relatively free flowing, there's more wiggle room. I do like the idea of pics of the cosplayer for the guests to see. What would be our policy on crossplaying? I got a lot of support as Haku (Naruto)...being a girl cosplaying a guy that looks like a girl, but I was still crossplaying. And then there are the Haruhis (OHSHC) of the world.

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

Then again -- if we could work out some sort of volunteer system with an actual nearby restaurant, that would be icing on the cake ^__^ Oh the place with doubletree is called "Gibsons Steakhouse" its VERY nice. TRUST ME. They give very nice service, are dressed VERY formally and the place itself is very fancy and in my opinion would be the PERFECT place for a maid cafe. Plus there are nice places inside for photo-ops, etc and very good food.


Gibson's steakhouse...I'll have to check it out this year. We'd definitely have to site-check to be prepared for any situation. Location depends on time frame, and time depends on number of people coming and volunteers...ahh so many variables.

View PostC2Queen, on 09 January 2012 - 04:51 PM, said:

IF ANYTHING, couldn't we always set up something the hotel? We could serve their food with their menu's, and technically become the room service servers to the cosplayers. It'd still be ordering their food (but then again, it can get very expensive x.x)


You reminded me...Acen has it's own room service thing for VIP guests. I planned on volunteering for it, but my folks ended up paying for a room for me so I had to cancel. It was just stuff like keeping chips and water full. I wonder if that DH could give us some tips on how to go about expanding it to the common folks =P.

How many people do room service at acen...I always see people ordering pizza or hitting McD's. but maybe b/c that's what I'm always doing. It also may be an issue for some volunteers about going to private rooms of people...we couldn't monitor guests or volunteers if they're spread out like that.

Either way, these are all very good points. I'll reference your post in the summary above as well for ease of read for any DH's popping in.

This post has been edited by code2destroy: 09 January 2012 - 08:25 PM


#27 User is offline   C2Queen 

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Posted 09 January 2012 - 09:03 PM

View Postcode2destroy, on 09 January 2012 - 08:22 PM, said:

Oh so people do do that! Nice reference :3. I wouldn't mind making it solely an acting experience. That would be...for lack of a better term, kinda like playing a geisha ^^. Then the volunteers don't have to spend their time running around and can sit and have fun with the guests. That'd bring out more for both sides ^^. If we do it this way, you think the tables should be circular or rectangle or square? Should it be set up like the speed dating event?


Yeah, the idea of suits and frilly dresses are starting to grow on me. Almost every anime character has been drawn with some kind of host/hostess outfit so it isn't too much of a stretch of imagination for cosplayers. Themes are also very fun, and if we really get a following, we could implement it. For now I suppose simple Maid/Butler would be best. All hail the Kuroshitsuji, Maid-sama, and OHSHC cosplayers...they'll have the easiest time XD. There are a ton of anime that use the look! *slaps hand away from google pics* no no...don't get sidetracked yet :drool:

Anyway, people who do characters not normally suited up would really draw attention to the event :thumbup: *Like CC in a maid suit*


Probably whatever we could manage to get. But the more traditional Japanese like we are, the better. No, I think it should be more group oriented. You might get groups or individuals who buy tickets, I think there should be an extra place at the table for the maid or host to sit with the guests -- like making a new friend. BUT. The maid or host should still act like a server and see if there is anything anyone needs before starting conversation and such, suggest games the guests might want to play, etc. (At AX they have board games, etc that people can play with the hosts and maids) Maybe more like a Dinner Theater. There is a version of her in a maid outfit, actually. Google "Code Geass in Wonderland" there is official artwork of her in the maid outfit. (I know because I thought of cosplaying it some-time, since C.C. is my signature/main cosplay) Also there's a version of her as Alice and as a tiger =3

View Postcode2destroy, on 09 January 2012 - 08:22 PM, said:

Should we do an age limit, like 16+ or 18+ to volunteer? I can't imagine a little kid volunteering to do something like this so perhaps a limit would be unnecessary...


Age 16 - 25 should be the limit. 15 and under is a little too young... and over 25 seems like it'd be a lot more adult oriented.

View Postcode2destroy, on 09 January 2012 - 08:22 PM, said:

I do like the idea of giveaways, but probably not until after we get a following. T's can be costly to make unless we get a good deal with an exhibitor who'd like to chip in on the program. I got some family friends that do T-s and caps as well, we'd have to come up with the artwork on it though for them to print it...


L O L . Sorry had to laugh that out a little. I'm on the Arts and Publication Staff for the con -- I could come up with some artwork for the shirts and I'm sure we could work something out with the convention (that is if we decided to charge for the Maid Cafe) Having tickets and at least a small fee seems like a good idea, so you'll know the room count, only have people with tickets allowed in, know beforehand how many people you'd be expecting to show, make money for hosting the event, etc. I would think a little something like a t-shirt would draw people in more and give a good memory as well. (We did it at our school prom)


View Postcode2destroy, on 09 January 2012 - 08:22 PM, said:

I'm still uncertain about paying for entry...Badge, Room, and Shopping are already tough on con goers. Perhaps if we get big and pro enough we'd need to implement tickets and payment, but for now, i'd like to keep it free or under $10.

Before we can settle on a time frame, we'd need to know participant count...we'd have to start recruiting as soon as this thing is approved to get the max amount of attention. Maybe even have an advertisement this year's Acen like: Maid/Butler Cafe Coming Soon! or Coming 2013! in the brochures and what not.

I don't know about setting times for volunteers like that...I mean, people can say they're responsible, but what if someone pays to meet a cosplayer and the cosplayer doesn't show up? If we keep it relatively free flowing, there's more wiggle room. I do like the idea of pics of the cosplayer for the guests to see. What would be our policy on crossplaying? I got a lot of support as Haku (Naruto)...being a girl cosplaying a guy that looks like a girl, but I was still crossplaying. And then there are the Haruhis (OHSHC) of the world.


Thats another thing -- people showing up. You'd have to really crack down on who's devoted to volunteering. That or have some sort of compensation for volunteering that would be almost a definite bet that people would show. Of course. I think working an ad into the program book would be nice. Maybe set up a system to where like 60% of the tickets will be sold online and the rest will be sold up front at the con. Hmmm... Not too sure on that one. It's all about fanservice quite honestly and what the audience would like to see...

View Postcode2destroy, on 09 January 2012 - 08:22 PM, said:

You reminded me...Acen has it's own room service thing for VIP guests. I planned on volunteering for it, but my folks ended up paying for a room for me so I had to cancel. It was just stuff like keeping chips and water full. I wonder if that DH could give us some tips on how to go about expanding it to the common folks =P.

How many people do room service at acen...I always see people ordering pizza or hitting McD's. but maybe b/c that's what I'm always doing. It also may be an issue for some volunteers about going to private rooms of people...we couldn't monitor guests or volunteers if they're spread out like that.

Either way, these are all very good points. I'll reference your post in the summary above as well for ease of read for any DH's popping in.


We were going to order room service --- but it's quite expensive, plus you have to tip the person who brings it up. The room service food is usually small portions. I think if we are going to do this thing, we set it up in the same way AX does theirs, and RECOMMEND people bring their own food in.

This post has been edited by C2Queen: 09 January 2012 - 09:06 PM


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#28 User is offline   code2destroy 

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Posted 09 January 2012 - 09:44 PM

View PostC2Queen, on 09 January 2012 - 09:03 PM, said:

suggest games the guests might want to play, etc. (At AX they have board games, etc that people can play with the hosts and maids) Maybe more like a Dinner Theater.


Oh right! Once again you reminded me...card games, board games, and maybe even skits! If a volunteer has a talent, they can kind of do their own talent display for the guests. Haha now it's really geisha/maiko-like. All we need is a koto player XD

I do love card games...I have a deck of Bleach cards that I carry everywhere I go >//>

I also have a chess/checkers set ^^

Don't know where my board games are anymore, but I wonder if I can find an anime themed monopoly somewhere...

I like writing skits and acting a ham, so if any one wanted to do a skit I'd jump in. To do a skit, and prevent the need to set a stage, we'd have to set the tables in a semi-circle/broken square. The performer could sing, dance, tell jokes, w/e their talent...but they'd have to provide their own props and equipment.

If any has a good radio with an ipod hookup they don't mind bringing, we could play music too (anime, japanese, classic Japanese, classical, or a mix of all of those...of course, it'd depend on the theme. Like if we do India Summer or something we'd play India music). I have an ipod, but no radio...which may change by 2013. It'd be hard to hear, if there's a lot of people, but that's ok...it's suppose to be background music. I like making mix tapes anyway ^^.


View PostC2Queen, on 09 January 2012 - 09:03 PM, said:

Age 16 - 25 should be the limit. 15 and under is a little too young... and over 25 seems like it'd be a lot more adult oriented.


I'd say up to 30. I'm already pushing the 25 age limit and my sis is almost 27...though I doubt I'd be able to rope her into this :unsure: Also, her boyfriend is over 30 and he may be more inclined to do it...if he does she will :rolleyes:
We'll see what we get when volunteers pop up. If we're hurting for number, we could lift the age limit cap (but yeah nothing under 15...it'd just be weird...). If they're over 40 and still look 20, power to them...


View PostC2Queen, on 09 January 2012 - 09:03 PM, said:


L O L . Sorry had to laugh that out a little. I'm on the Arts and Publication Staff for the con -- I could come up with some artwork for the shirts and I'm sure we could work something out with the convention (that is if we decided to charge for the Maid Cafe) Having tickets and at least a small fee seems like a good idea, so you'll know the room count, only have people with tickets allowed in, know beforehand how many people you'd be expecting to show, make money for hosting the event, etc. I would think a little something like a t-shirt would draw people in more and give a good memory as well.


:glomp: Awesome! Then I hope, however we set this up, we'll be able to use your skill. I want a T-shirt! In fact...t's are about all I get from Acen now...I can't seem to have enough.

Thats another thing -- people showing up. You'd have to really crack down on who's devoted to volunteering. That or have some sort of compensation for volunteering that would be almost a definite bet that people would show. Of course. I think working an ad into the program book would be nice. Maybe set up a system to where like 60% of the tickets will be sold online and the rest will be sold up front at the con. Hmmm... Not too sure on that one. It's all about fanservice quite honestly and what the audience would like to see...


Then committing to the con would be rule number one for volunteers. And registration limit should cut off a week before the con, b/c I know people are late at deciding if they're going to come. It also depends on when Acen2013 would be...hope it doesn't fall on a finals or graduation week...that'd really cut into our volunteer count. I wonder what the Registration Department does to ensure their volunteers don't ditch...that had been a reoccurring problem (and the cause of 8hr lines) some years. But it doesn't seem to be much a problem now...granted I get my badge mailed. I can only tell by what I glimpse when entering the Center.

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Posted 09 January 2012 - 09:53 PM

View Postcode2destroy, on 09 January 2012 - 09:44 PM, said:

Oh right! Once again you reminded me...card games, board games, and maybe even skits! If a volunteer has a talent, they can kind of do their own talent display for the guests. Haha now it's really geisha/maiko-like. All we need is a koto player XD

I do love card games...I have a deck of Bleach cards that I carry everywhere I go >//>

I also have a chess/checkers set ^^

Don't know where my board games are anymore, but I wonder if I can find an anime themed monopoly somewhere...

I like writing skits and acting a ham, so if any one wanted to do a skit I'd jump in. To do a skit, and prevent the need to set a stage, we'd have to set the tables in a semi-circle/broken square. The performer could sing, dance, tell jokes, w/e their talent...but they'd have to provide their own props and equipment.

If any has a good radio with an ipod hookup they don't mind bringing, we could play music too (anime, japanese, classic Japanese, classical, or a mix of all of those...of course, it'd depend on the theme. Like if we do India Summer or something we'd play India music). I have an ipod, but no radio...which may change by 2013. It'd be hard to hear, if there's a lot of people, but that's ok...it's suppose to be background music. I like making mix tapes anyway ^^.


That's a good idea. Some people have things like a "CLAMP CHESS SET" or even cards themed with their cosplay, or things they like. Bringing in Games with Anime on them would be lots of fun x'D I wouldn't worry about music. I mix music and video edit, etc. in my free time. I'd be able to easily mix something up and connect it to some speakers from my laptop. I would have the music just to set the background mood, maybe some anime and game OSTS or something so people aren't distracted by the music. People could always bring some traditional Japanese games too like "Shogi", etc. It'd be like an ACEN talent contest / Maid Cafe x'D We could always do Japanese Karaoke on stage. Make it like Maid Cafe / Karaoke Bar. LOL. Chess is a big game you see played in Japan too -- that would be pretty neat to have handy as well.


View Postcode2destroy, on 09 January 2012 - 09:44 PM, said:

I'd say up to 30. I'm already pushing the 25 age limit and my sis is almost 27...though I doubt I'd be able to rope her into this :unsure: Also, her boyfriend is over 30 and he may be more inclined to do it...if he does she will :rolleyes:
We'll see what we get when volunteers pop up. If we're hurting for number, we could lift the age limit cap (but yeah nothing under 15...it'd just be weird...). If they're over 40 and still look 20, power to them...

:glomp: Awesome! Then I hope, however we set this up, we'll be able to use your skill. I want a T-shirt! In fact...t's are about all I get from Acen now...I can't seem to have enough.

Then committing to the con would be rule number one for volunteers. And registration limit should cut off a week before the con, b/c I know people are late at deciding if they're going to come. It also depends on when Acen2013 would be...hope it doesn't fall on a finals or graduation week...that'd really cut into our volunteer count. I wonder what the Registration Department does to ensure their volunteers don't ditch...that had been a reoccurring problem (and the cause of 8hr lines) some years. But it doesn't seem to be much a problem now...granted I get my badge mailed. I can only tell by what I glimpse when entering the Center.


It all depends on whoever would run it to pick all these things, but I guess 30 would be an okay limit too (depending on the age range that comes) Remember a lot might be in the 15 - 20 something range. It's all about sex appeal and service with a smile x'D *nodnod* I'd want to do a shirt design for something like this! *eyes light up* Reg limit for this should be cut off maybe a month before the con begins. Just to be safe. If the cut off is too close to the con people will think they can cut out last minute and get a replacement, and its never a good idea to really get last minute people signing up. That would make for more con chaos x.x

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Posted 10 January 2012 - 01:47 PM

It's a 99% chance that this simply won't happen this year. We have no more open event space. We don't have any more rooms to put things in at all. Even panels, and some other departments are scrambling over finding another event space room to fit in. Along with liability issues, budgeting, planning, etc. There just isn't time or space for it this year. It couldn't happen in the Hyatt at all this year, all of the rooms there are in high demand and are used for main events. All of the other event spaces have dedicated programming in their rooms as well. The cost for something like this is actually extremely high. Catering is expensive, and there is a large fee for using outside catering. Then we would need to consider the mess and issues that could come up with food allergies, "food fights", cleaning costs when folk decide that their cloth chairs are napkins, etc.

Also we would never consider an age limit. That is age discrimination and unfair to our attendance. I'm actually extremely disappointed that the topic even came up. You are never too old to enjoy something, and most of the people I know over 26 are more childish and fun than the younger people I know (and would be the ones starting the food fight XD ).
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