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Artist Alley / Art Show Rules And Regulations 2009 RR, I will post a 2010 when I can

#1 User is offline   Voltaire30 

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Posted 19 October 2008 - 11:49 PM

I stated earlier that the rules were done (along time ago). I apologize they did not go up on the website on 10/10/08 when they were due up there. So I am posting them on the forums. :) This has been sent out on the Mailing List, and it looks much better format wise.

Artist's Alley Rules

1. Sales: Artist Alley is a place for artists (and other creative individuals) to promote and sell their work. Therefore anything sold at the table must be a product of your own creative work (or a team member, if you work with others).



a. For example, if you've drawn a comic, you can sell that comic, even if it was commercially printed through a publisher.



b. Read up on copyright and Fair Use-this is great information! : http://www.copyright.../fls/fl102.html



c. If you aren't sure something is sell-able in the alley, please ask the DH before the convention, so that there are no surprises.



d. You cannot sell commercially produced or unlicensed anime or manga items. This includes the resale of manga, DVDs, clothing, plushies, and figurines, ect. Fan art is allowed.



e. You also may not use downloaded, scanned, or redrawn copies of images that are not your own work to create merchandise to sell. (Here's an example: You cannot download an image from the web and silk-screen it on to t-shirts and sell those in the Alley.) You may not duplicate existing licensed merchandise in any form-clothing, figurines, etc.



f. The use of professional machines/Industrial machines is prohibited in the artist alley. These are products which belong in the Dealers hall and will not be permitted in the Alley. (I.E. the use of compressors or vinyl cut printers belongs in the dealers' room but a manual press button machine or products made on a home sewing machine are acceptable for the Alley.)



g. You should be able to prove that work is your own if asked. (I.E. your signature, other examples of your work, trademark/copyright notice, etc.)



h. Final determination of appropriateness is at the discretion of the Artist Alley DH.



i. Due to RCC's catering contract, you may not make available any food or drink items to convention attendees. This includes offering food or candies to people. Doing this leads to a breach in contract and will result in immediate expulsion with no refund.



j. Adult materials need to be covered or otherwise kept from the reach of minors. Please be responsible in your transactions-purchase and handling of adult materials must involve an ID check. Adult materials may only be sold by adults who are of legal age and can provide proof, otherwise they will be unable to sell this merchandise, asked to remove it from the Artist Alley if not removed then the offender(s) will be required to surrender their badge. Adult materials include all adult themed art and weaponry (fake or real). If it is found that you are selling to minors you will be removed immediately. MAPS reserves the right to require artists to remove items from public display if they are deemed unsuitable to the standards set by MAPS. This is enforced.



k. Please be considerate of other artists with displays, music, etc.



l. Creative displays (easels, tablecloths, backdrops and the like) are encouraged, but be certain that your display doesn't interfere with others' space. Music, videos, etc. should not disturb others. Basically, we're asking you to be a good neighbor, because we all very much value the community that is the Artist's Alley.



m. You may not front a table from the Dealers hall, if found doing so your table and badge will be removed and no refund will be issued.



n. If you or one of your studio member's is not the Artist of the work you sell you may not sell that artwork.



o. In addition a studio member may not belong to multiple studios.



2. Space Management and Safety: Do not place items in the walkways in front of or behind your table space. Space allowed behind tables is sufficient for backdrops, etc. without interfering in the walkways. As the space behind your tables is designated for backdrops and your supply space having people sitting in the walkway behind your tables interferes with traffic of other artists who are trying to move out of their tables to go to the bathroom or eat. This goes back to being courteous to your neighbors. You are not allowed to have people sitting behind your table, blocking exits. Punishment for using space, any space whether it is behind, next to, in front of your table or on the opposite side of the artist alley can include but are not limited to: You being asked to leave the alley, Not being allowed back the following year, or removal of offenders' badge.



3. Access: Access to the Alley outside of business hours is restricted to selected Anime Central staff and individuals wearing special Exhibitor /Artist badges. Access is only allowed during the special times laid out on the schedule any other time you will not be allowed in, there will be no exceptions. I.E. If you forget something in the Alley you will not be allowed back into the hall.



4. Badge: No individual will be allowed to sell merchandise without an exhibitor or artist badge. The only valid place of business during Anime Central is the contracted space(s) inside the Exhibit Hall. If you are found selling merchandise outside the Exhibit Hall without the express, written consent of MAPS, you risk being declared in breach of contract. This will result in removal of all table privileges and removal from the convention.



a. To receive a badge to sell in the Artist Alley/Art Show you must pre-register for a regular convention badge through the regular Registration system for Anime Central.



5. Space is assigned: Please do not move tables without the permission and aid of the Artist Alley staff. The configuration is designed for accessibility, safety and good flow of traffic. If a table needs to be moved for purposes of unloading, display set-up, etc, please inform a staff member before the convention. We will attempt to honor all reasonable requests.



a. You must remain at the table you are assigned to. You may not move to another table without written permission of the Artist Alley staff. We will endeavor to give table assignments ahead of time, to ease setup.



b. However, circumstances may change ahead of time, so you may be moved to another spot. We will attempt to contact you, but we cannot be held responsible for any inconvenience this may cause.



c. You cannot request table spaces, you may ask to be near someone but we will not guarantee that you will be able to be near them.



d. Any table swaps must be approved by both parties and the Artist Alley DH or ADH. Forms must be signed by all parties. Keep in mind that table swaps will not be reflected on any maps or signs.



e. If you have not leased a power drop, you may not tap into a power drop without receiving permission from the artists that have leased the power drop and by paying the lease fee while at con. If you are found stealing power you will be fined the price of leasing the power drop and your use of the power will be terminated.



6. Attendance: Please plan to be in attendance at your table for a reasonable amount of time. If you do not claim the space by 9:00 am Friday, and have not made contact with the Artist's Alley DH to make other arrangements, we will release your space for at-con rental.



7. Refund Policy: If you register for a table and pay but find you cannot make it these are important dates for you. To receive a full refund you must place a formal request by February 28th, 2009. After February 28th, 2009 you will have a period of time between then and April 4th, 2009 where you can receive a half refund. After April 4th, 2009 no refunds will be issued. The refund only applies to Artist Alley Tables, Art Show Flats or Tables, and power drops, not to badges.



8. Staff Requests: Please follow all requests of con staff. Failure to do so may cause the loss of your table without refund. If there is a dispute with a staff request or you feel the need to have something explained further, please see Phillip Schmidt (Artist Alley/Show DH), Rachel Scherer (Artist Alley ADH), or Kellie Pietscher (Art Show ADH) and they will try to resolve the dispute as quickly as possible.



9. Loss/Damage: MAPS cannot be held responsible for loss or damages to your property while at the con. Please keep an eye on your belongings, merchandise and supplies. Be community minded and report any suspicious activity to the staff. Please do not attempt to detain shoplifter's yourself-call out to staff; we have people trained to handle it. You also need to report individuals who are taking photos of your art that you have not authorized to do so, as you see fit. We will endeavor to put a stop to such actions.



10. Breaks: You are allowed to leave your tables for breaks. We encourage these breaks to be no longer then 30 minutes, and it is recommended that you remove items of value when you leave. We respectfully suggest that you do not let anyone you don't know handle money at your table in your absence. If you feel you will be gone for more than 30 minutes, either bring along an accomplice or two to watch your space or you must make arrangements with the staff at the alley staff table to sign out for the day. This is to encourage artists to stay in the alley while it is open; an empty alley makes other artists look bad. If you abandon your table for the day, shortly after the alley opens, without signing out, your table may be released to other artists. I.E. if you want to go the masquerade but need to leave early, make arrangements and it'll be fine, but if you show up for maybe two hours out of every day, and someone wants space, you could lose it if you have not made arrangements.



11. Binding Contract: When you contract space and submit your paperwork, you acknowledge that by signing the contract that you agree to the terms contained in it. That includes these terms. Please, read the contract and ask questions regarding anything you don't understand. If you fail to read this contract prior to signing, you risk being declared in breach of contract. Breaking these rules may result in the loss of your space in Artist Alley without refund. Please direct questions or concerns to the Artist Alley DH.







Art show staff reserves the right to refuse to display work that does not comply with our guidelines.



Art Show Submission Guidelines



1. All work displayed must be your own. Traced/copied work will be removed at the discretion of the Art Show DH / ADH. (For example, you may not freehand copy an existing piece of official art to place in the art show, even if you change colors or small details.)



2. All artwork must have an anime/manga/Japanese culture theme or style.



3. Models/sculptures that are free-standing should have good support. These pieces will be placed on available table space. You may also attach some form of hanging device.



4. Flat artwork must be mounted, matted, or framed. This is for the protection of both the art and the Art Show's patrons.



a. Construction paper, plain paper backings, plastic sheet protectors, and binders cannot be substituted for mattes, foam board, or frames.



b. All framed pieces must have a hook or line from which the piece can be securely hung flat against the grid using standard hooks.



c. Flat artwork will be hung on 2x6 grid-wall panels and must be prepared accordingly. Art and matting intended for placement on an art flat must be no more than 2 feet in width and 6 feet in height. Please contact the Art Show DH to discuss placement of larger pieces.



d. Matted/Mounted pieces will be suspended with clips and hung on hooks. Please prepare your pieces accordingly. Artists will be responsible for bringing the supplies to hang their work.



e. Artwork that is not properly prepared will not be hung, and we cannot be held responsible for damage. It is also your responsibility to secure your pieces so they are not easily pocketed. We are not responsible for stolen works, we will endeavor to monitor the art show the best we can.



5. All pieces of artwork must be submitted with a control sheet (Template will be provided during the pre-registration process) containing:



a. Title of Piece



b. Studio / Artist name or pseudonym



c. Medium of piece



d. Source Anime (If any) including names of characters depicted.



e. NFS / Quick-Sale / Minimum Bid information (In whole dollars only)



6. Due to low submission volumes and the family friendly atmosphere, adult themed works will not be accepted this year. This includes even tasteful nudity. Works such as these should be sold at the artists table with proper ID checks.



7. We reserve the right to move or change the way your artwork is displayed if necessary.



8. No photographs may be taken in the art show except by the artist for the purpose of archiving his or her own work.



9. Please restrict the number of not for sale (NFS) items to five (5). These pieces must be marked clearly as NFS on the bid sheet and by notifying the DH before the convention date for a special not for sale display sheet.



10. The final sale of a piece is at the discretion of the artist. If the artist wishes to cancel the bids and remove their work from the auction they may do so, the Art staff will respect your wishes.



11. Artists may choose to include business cards or contact information with their submissions, or in their art show display space. Inclusion of contact information so that contact may be made for commissioned work is at the sole discretion of the artist.



12. Art Show staff will not give out artist contact information to attendees at the convention, with the exception of explaining to convention-goers where artists are located in Artist's Alley, in order to direct potential sales to the artists.



13. If you are unable to attend the convention you may sell your work by proxy. The agent shares the same responsibilities to hang and pick up the artwork on your behalf. Artists using an agent must include a listing of their work with titles and prices noted and a signed affidavit from you authorizing the agent to handle the work on your behalf.



Art Show Pre-Registration and Check-In Guidelines



1. Submission check-in for pre-registered artists will begin at 6:00 PM-9:00PM on THURSDAY EVENING.



2. Pre-registered spaces (flats and tables) will be set up at Art Show display area. Pre-registered artists may claim their space as they arrive to check in their submissions.



3. Pre-registered flats and tables will be held until 12:00 PM on Friday afternoon, after which unclaimed space will be made available for at-con artist registrations and submissions.



4. Any unreserved space will be made available for At-con artist registrations beginning when Registration opens on Thursday Evening.



5. All artists entering the show must supply Art Show staff with a valid mailing address, email address, and phone number to avoid past problems with payment delivery and disposal of artwork.



Art Sale Options

There are two options for selling your work - Quick Sale and Silent Auction.



1. Silent Auction - Members of the convention will be able to make bids silently on a bid sheet during the convention. A minimum bid will be set by the artist, and the piece cannot go for less than the starting price. The piece will go to the highest bidder unless it is purchased for the quick sale price which nullifies all lower bids.



2. Quick Sale - The piece goes for a set price, determined by the artist. If a bidder is willing to pay that quick sale price, they may claim the piece immediately. Bidders may place bids below, equal to, or above the quick-sale price. A piece with one bid under the quick-sale may still be purchased at the quick-sale price by a second bidder.


NFS - You may also mark your piece NFS - NOT FOR SALE



Selling prints - An artist may sell a single print of a work via the Art Show, as long as it meets the following criteria:



1. The piece is marked as a print with a print number.



2. The original is not hung in lieu of the print being sold.



3. Only one copy of the print is to be hung and sold.



After The Convention: Claiming Unsold Art and Receiving Payment



1. Art Show is not responsible for holding or shipping artwork for purchasers or artists after the convention unless prior arrangements have been made.



2. Art must be picked up during tear-down of Art Show. Patrons will be allowed to pick up from Saturday night until noon on Sunday. If the piece has not been claimed by such time, all bids are null and void, and the artist may reclaim the piece.



3. In the event that an unsold piece of art has not been picked up, and the artist has not made prior arrangements for its shipping, that art will become property of the convention.



Art Show Pre-Registration Procedure



If you wish to pre-register for space, you MUST first fill out the on-line pre-registration form. After filling it out, you will be contacted by the DH or ADH to finalize arrangements. Pre-registering artists will be expected to prepay.



Artist Pickup Sunday



Pickup of unsold works is until 4 pm Sunday. Artwork must be picked up if shipping arrangements have not been made, or it will become the property of the convention. If you wish for the art to be mailed back to you, you must pay postage in advance and make arrangements with the art staff for shipping to be deducted from sales. Return postage may be deducted from total sales if desired.

If artwork has been sold through the Art Show or Auction, an invoice will be issued when you come to pick up your art. You will be asked to sign a log sheet when you pick up your artwork. You will be issued and mailed a check for the total sales, less a 10% commission, after the convention.

This post has been edited by Voltaire30: 29 October 2008 - 03:17 PM
Reason for edit: format

Exhibit Space Department Manager 2009, 10, 11, 12, 13, 14, & 15
Exhibit Space Assistant Manager 2007 & 08

If you have any Questions, Comments, and/or Concerns, Feel Free to Contact us by using one of the emails below.
ArtistAlley@ACen.org - ArtShow@ACen.org - ExhibitHall@ACen.org - ExhibitSpace@ACen.org

Prior Proper Planning Prevents Piss Poor Performance & Promotes Premium Productivity
"The optimistic way to look at your own art, performance, or results when someone tells you that you're not good enough, is to think that there's still room to improve. When you believe your artwork, performance, or results are perfect, it's the end of your career."

#2 User is offline   Voltaire30 

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Posted 27 October 2008 - 12:01 PM

As a side note, Do not try and circumvent the rules or take advantage of a supposed loop hole. It will not be accepted.
Exhibit Space Department Manager 2009, 10, 11, 12, 13, 14, & 15
Exhibit Space Assistant Manager 2007 & 08

If you have any Questions, Comments, and/or Concerns, Feel Free to Contact us by using one of the emails below.
ArtistAlley@ACen.org - ArtShow@ACen.org - ExhibitHall@ACen.org - ExhibitSpace@ACen.org

Prior Proper Planning Prevents Piss Poor Performance & Promotes Premium Productivity
"The optimistic way to look at your own art, performance, or results when someone tells you that you're not good enough, is to think that there's still room to improve. When you believe your artwork, performance, or results are perfect, it's the end of your career."

#3 User is offline   Dada-Velvet Eden 

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Posted 03 November 2008 - 02:33 PM

hello,

i just wanted to make sure i am understanding this correctly. I am interested in doing the art show this year. ( i had an artist table last year) I would just check in the same right? early thursday morning? since i will just be in the art show will i have a standard badge or will i have to pay for a artist alley badge? Since i have never done the art show before, will the art show spaces become available to pay for online? just like how artist alley does?

#4 User is offline   Voltaire30 

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Posted 03 November 2008 - 08:03 PM

View PostDada-Velvet Eden, on Nov 3 2008, 02:33 PM, said:

hello,

i just wanted to make sure i am understanding this correctly. I am interested in doing the art show this year. ( i had an artist table last year) I would just check in the same right? early thursday morning? since i will just be in the art show will i have a standard badge or will i have to pay for a artist alley badge? Since i have never done the art show before, will the art show spaces become available to pay for online? just like how artist alley does?


If you are placing something in the Art Show you will have to check in at the Art Show, that is inside the Alley. If you are only showing in the Art Show then you will not have an Alley badge. You will have your regular convention badge. Yes the Art Show will become avaliable the same time the alley does. Infact it should be a one form process. You are still required to have purchased a badge to obtain space in either the alley or the show.
Exhibit Space Department Manager 2009, 10, 11, 12, 13, 14, & 15
Exhibit Space Assistant Manager 2007 & 08

If you have any Questions, Comments, and/or Concerns, Feel Free to Contact us by using one of the emails below.
ArtistAlley@ACen.org - ArtShow@ACen.org - ExhibitHall@ACen.org - ExhibitSpace@ACen.org

Prior Proper Planning Prevents Piss Poor Performance & Promotes Premium Productivity
"The optimistic way to look at your own art, performance, or results when someone tells you that you're not good enough, is to think that there's still room to improve. When you believe your artwork, performance, or results are perfect, it's the end of your career."

#5 User is offline   Dada-Velvet Eden 

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Posted 04 November 2008 - 07:42 AM

View PostVoltaire30, on Nov 3 2008, 09:03 PM, said:

If you are placing something in the Art Show you will have to check in at the Art Show, that is inside the Alley. If you are only showing in the Art Show then you will not have an Alley badge. You will have your regular convention badge. Yes the Art Show will become avaliable the same time the alley does. Infact it should be a one form process. You are still required to have purchased a badge to obtain space in either the alley or the show.

Okay thank you so much for all of your help:).

#6 User is offline   Manifested Dreams 

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Posted 10 November 2008 - 07:34 PM

Alright, I've looked over everything but I have a question(just to make sure I understand).

I intend to get an AA table. My boyfriend will be helping me set up and break down things so am I correct that he'll need an AA badge to assist me with that sort of thing?

Secondly I have two friends who will be coming to the convention(hopefully) that will watch my table if we need to step out for a little while. Do they need to have AA badges or will regular badges do? Will they be able to sit with us behind our table with a regular badge?

I just want to make sure I get the correct number of people registered. Thank you in advance!

#7 User is offline   Lady Luck 

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Posted 10 November 2008 - 10:24 PM

View PostManifested Dreams, on Nov 10 2008, 07:34 PM, said:

Secondly I have two friends who will be coming to the convention(hopefully) that will watch my table if we need to step out for a little while. Do they need to have AA badges or will regular badges do? Will they be able to sit with us behind our table with a regular badge?

I just want to make sure I get the correct number of people registered. Thank you in advance!


I was also wondering this. I have a few friends who I'd like one/both to be able to help me out by providing food runs, bathroom breaks and watch the table while I tend to other convention obligations (although I plan on spending every moment I can at my table - you can't sell your products if you're not there!). Do they need an AA badge or would it just be possible to notify the AA staffer on duty of their presence & permission?
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#8 User is offline   Voltaire30 

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Posted 11 November 2008 - 12:56 AM

View PostManifested Dreams, on Nov 10 2008, 07:34 PM, said:

Alright, I've looked over everything but I have a question(just to make sure I understand).

I intend to get an AA table. My boyfriend will be helping me set up and break down things so am I correct that he'll need an AA badge to assist me with that sort of thing?

Secondly I have two friends who will be coming to the convention(hopefully) that will watch my table if we need to step out for a little while. Do they need to have AA badges or will regular badges do? Will they be able to sit with us behind our table with a regular badge?

I just want to make sure I get the correct number of people registered. Thank you in advance!


If your bf is just going to help set-up and tear-down he will not need an AA badge.
Your two friends, will need to have an AA badge if they wish to be behind the table and/or sell from your table.
A thing to keep in mind is that there is a limit to the amount of people per. table. The FAQ has the numbers that the AA reg system will allow you to have.


View PostLady Luck, on Nov 10 2008, 10:24 PM, said:

I was also wondering this. I have a few friends who I'd like one/both to be able to help me out by providing food runs, bathroom breaks and watch the table while I tend to other convention obligations (although I plan on spending every moment I can at my table - you can't sell your products if you're not there!). Do they need an AA badge or would it just be possible to notify the AA staffer on duty of their presence & permission?


I am sorry but if they are going to sell and/or sit behind the table they will be required to have an AA badge. This is because we have to keep track of/enforce the amount of people selling in the Alley so that no one on the black list sneaks through and so we have an accurate number of the people who participate in the Alley. Once the number of participants come in, it will be much easier to "lobby" the AA/AS position and get more space for the AA/AS. :)
Exhibit Space Department Manager 2009, 10, 11, 12, 13, 14, & 15
Exhibit Space Assistant Manager 2007 & 08

If you have any Questions, Comments, and/or Concerns, Feel Free to Contact us by using one of the emails below.
ArtistAlley@ACen.org - ArtShow@ACen.org - ExhibitHall@ACen.org - ExhibitSpace@ACen.org

Prior Proper Planning Prevents Piss Poor Performance & Promotes Premium Productivity
"The optimistic way to look at your own art, performance, or results when someone tells you that you're not good enough, is to think that there's still room to improve. When you believe your artwork, performance, or results are perfect, it's the end of your career."

#9 User is offline   Lezzy-cat 

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Posted 02 December 2008 - 09:58 PM

Okay, quick question, may be completely obvious (or I may be completely oblivious XD lol sorry if I sound completely stupid asking this ^^*).
If you're already in the registration system, can you pay for the table and badge at the same time? Or do you have to have your badge paid for (in other words, have to have fully completed prereg) in order to be able to reserve a table/art show space? Last time I was able to do it all in one shot, but I don't know if things changed for this time, or if the instructions are just worded differently... o.o*
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#10 User is offline   Lcamride 

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Posted 02 December 2008 - 10:42 PM

Another question concerning AA studio members:

If I am already pre-registered for ACen and register for a table at AA, but my other studio members haven't yet registered for ACen by the time AA registration opens...is it possible to add their badge info after I secure a table space? Or are all the studio member badge id's required immediately when AA registration opens?

#11 User is offline   Voltaire30 

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Posted 02 December 2008 - 11:27 PM

View PostLezzy-cat, on Dec 2 2008, 09:58 PM, said:

Okay, quick question, may be completely obvious (or I may be completely oblivious XD lol sorry if I sound completely stupid asking this ^^*).
If you're already in the registration system, can you pay for the table and badge at the same time? Or do you have to have your badge paid for (in other words, have to have fully completed prereg) in order to be able to reserve a table/art show space? Last time I was able to do it all in one shot, but I don't know if things changed for this time, or if the instructions are just worded differently... o.o*


I will have to talk with the Reg department and finances about the single payment. Since it would surround 2 department incomes I do not want to step on toes and end up "stealing" money away from Reg or the other way around. I do not know if the procedure that you are referring to about last year is still available. For now to play it safe, I would do two payments. Its up to you though

View PostLcamride, on Dec 2 2008, 10:42 PM, said:

Another question concerning AA studio members:

If I am already pre-registered for ACen and register for a table at AA, but my other studio members haven't yet registered for ACen by the time AA registration opens...is it possible to add their badge info after I secure a table space? Or are all the studio member badge id's required immediately when AA registration opens?


It is preferred that the information be provided with the form to prevent problems down the road. If they are slow pokes and dont want to right now just make sure I get their Full Real Names and Badge Numbers by April 23 at 11:59, 2 Weeks before con.(This will eleviate at con troubles for you and me).

If at con they have still not bought a badge their only option would be to wait with the Alley Staff while they reg for a badge (Or stand in the Convention Reg line and then come to the alley). They will be required to provide all information that Convention Registration requires and then all the information that the Alley Requires. It will be a long wait that will most definatly agrivate alot of people waiting behind them. This is only if I can get them past the IRT blockade that allows people with badges to enter the hall.(I highly doubt that I can get them through without a badge to sign in the alley)
Exhibit Space Department Manager 2009, 10, 11, 12, 13, 14, & 15
Exhibit Space Assistant Manager 2007 & 08

If you have any Questions, Comments, and/or Concerns, Feel Free to Contact us by using one of the emails below.
ArtistAlley@ACen.org - ArtShow@ACen.org - ExhibitHall@ACen.org - ExhibitSpace@ACen.org

Prior Proper Planning Prevents Piss Poor Performance & Promotes Premium Productivity
"The optimistic way to look at your own art, performance, or results when someone tells you that you're not good enough, is to think that there's still room to improve. When you believe your artwork, performance, or results are perfect, it's the end of your career."

#12 User is offline   ranefea 

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Posted 04 December 2008 - 03:35 PM

This is probably a dumb question, but the thing about food - theoretically, say I had a bag of trail mix or candy I brought and was munching on, and a friend comes to my table to see me and wants some - would this be in violation of that no offering food to con attendees rule, or does that just apply to offering it to general con attendees? Knowing my luck I'd give a friend some chips or something and get in trouble for that, so I'd rather be perfectly clear on it now.

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#13 User is offline   Voltaire30 

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Posted 04 December 2008 - 06:26 PM

View Postranefea, on Dec 4 2008, 03:35 PM, said:

This is probably a dumb question, but the thing about food - theoretically, say I had a bag of trail mix or candy I brought and was munching on, and a friend comes to my table to see me and wants some - would this be in violation of that no offering food to con attendees rule, or does that just apply to offering it to general con attendees? Knowing my luck I'd give a friend some chips or something and get in trouble for that, so I'd rather be perfectly clear on it now.


If they are an Artist Alley person. It is not strictly against the rules (as long as it is a friend with an AA badge). Please don't let people see you do that, because knowing my luck and what you said about yours someone could misconstrue that and we would be in deep manure.
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#14 User is offline   Lezzy-cat 

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Posted 05 December 2008 - 10:30 AM

View PostVoltaire30, on Dec 3 2008, 12:27 AM, said:

I will have to talk with the Reg department and finances about the single payment. Since it would surround 2 department incomes I do not want to step on toes and end up "stealing" money away from Reg or the other way around. I do not know if the procedure that you are referring to about last year is still available. For now to play it safe, I would do two payments. Its up to you though

Any word yet? The website is currently showing me as registered but unpaid.. Is that enough to get my table if they're available before I show as paid? I just tried registering, but my debit card is declining (which it really shouldn't be...) and I'll have to send a check, and I just need to know if I'll still be able to get my table if the payment's in the mail (which given holiday mail... could be a while)...
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#15 User is offline   Voltaire30 

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Posted 05 December 2008 - 02:23 PM

View PostLezzy-cat, on Dec 5 2008, 10:30 AM, said:

Any word yet? The website is currently showing me as registered but unpaid.. Is that enough to get my table if they're available before I show as paid? I just tried registering, but my debit card is declining (which it really shouldn't be...) and I'll have to send a check, and I just need to know if I'll still be able to get my table if the payment's in the mail (which given holiday mail... could be a while)...


If you have gotten a badge number you should be ok to reg for a AA table. If not send me an email so we can hammer out more details. :)
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#16 User is offline   Bloo09 

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Posted 05 December 2008 - 02:49 PM

If you are an Artist and trying to pay and your card is getting declined please email ACenReg09@ACen.org and we will work with you. There is a bug int eh system which is declining credit cards which should be fixed this weekend.

Lezzy-Cat if you email reg we will help you out. Just send your account info - full name and user name.

For AA you must be Registered fully which means paid.
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#17 User is offline   Tanoshii 

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Posted 05 December 2008 - 04:39 PM

So...the registration for AA is or is not open? I didn't get a clear idea through the post.
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#18 User is offline   Voltaire30 

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Posted 05 December 2008 - 05:26 PM

View PostTanoshii, on Dec 5 2008, 04:39 PM, said:

So...the registration for AA is or is not open? I didn't get a clear idea through the post.


Not yet. Some time mid-late Dec
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#19 User is offline   Lezzy-cat 

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Posted 07 December 2008 - 07:07 PM

View PostBloo09, on Dec 5 2008, 03:49 PM, said:

If you are an Artist and trying to pay and your card is getting declined please email ACenReg09@ACen.org and we will work with you. There is a bug int eh system which is declining credit cards which should be fixed this weekend.

Lezzy-Cat if you email reg we will help you out. Just send your account info - full name and user name.

For AA you must be Registered fully which means paid.

Okay, thanks for the clarification. :)
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#20 User is offline   Viridis 

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Posted 18 December 2008 - 02:40 AM

View PostLezzy-cat, on Dec 7 2008, 08:07 PM, said:

Okay, thanks for the clarification. :)


Yeah, thanks for clarifying, because I saw the "AA IS FULL" and kinda freaked. I mean, the con is in FIVE MONTHS and AA is already closed?

I mean, I already got screwed out of Ohayocon (WTF is with their crazy strict submission rules?) I'd hate to get screwed out of ACen too.

#21 User is offline   Lezzy-cat 

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Post icon  Posted 18 December 2008 - 06:19 AM

View PostViridis, on Dec 18 2008, 03:40 AM, said:

Yeah, thanks for clarifying, because I saw the "AA IS FULL" and kinda freaked. I mean, the con is in FIVE MONTHS and AA is already closed?

I mean, I already got screwed out of Ohayocon (WTF is with their crazy strict submission rules?) I'd hate to get screwed out of ACen too.

Yeah unfortunately you have to camp the forums and the mailing list WAY in advance in order to even have a chance at getting a table since it sells out, like, the same day. u.u


And unfortunately for me, I'm still not registered for my badge.. My table mate managed to try and reserve a spot, but she mailed her registration check over a week ago and she's still showing as unpaid, and they said if they don't get the check in the next few days, we won't get the table. >< I freaking hate how things changed for this year, with the whole having to be fully preregged in order to try and reserve a table, as I'm sure I'm not the only one who's unable to register before the new year, especially since they made AA open right freaking before Christmas >< And the fact that they went "Oh sometime this month maybe.. Oh wait in a couple days.. Oh wait right the f* now!" kinda pissed me off because it kinda caught me offguard.. Is it really that hard to pick a date for AA reg to open and let us know a month or two in advance, instead of being so general up until it opens? Especially with us having to be registered first, it would really help people prepare better, and people who are going "Wait it opened and its already full???" wouldn't be freaking out because they would've had enough notice.
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#22 User is offline   frzndaqiri 

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Posted 18 December 2008 - 01:48 PM

Lezzy cat - Is there someone who can loan you a CC and pay that way instead?

Voltaire - I'm sure you've thought of this, but perhaps for next year you could work with reg to get an all in one checkout for badges and tables. This might work out easier for those that can't go to ACEN w/o a table, so don't buy badges ahead of AA opening. You could set up a shopping cart that just gathers payment info without having it actually process right then, or charge just badges. I've done such setups for my ecommerce customers if you want to email me after this years' dust settles. ;)

Obviously AA gets waylaid in the registration process (as I've seen several years now) and you are always woefully understaffed and underappreciated internally for the amount of work it takes to get AA off the ground. There really needs to be a dedicated group for just AA reg, rather than you chasing other groups. Though I'm preaching to the choir I'm sure.
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#23 User is offline   Voltaire30 

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Posted 18 December 2008 - 01:56 PM

View PostViridis, on Dec 18 2008, 02:40 AM, said:

Yeah, thanks for clarifying, because I saw the "AA IS FULL" and kinda freaked. I mean, the con is in FIVE MONTHS and AA is already closed?

I mean, I already got screwed out of Ohayocon (WTF is with their crazy strict submission rules?) I'd hate to get screwed out of ACen too.

AA is not closed just full at the moment. Some people will never pay and wonder why they don't have a table come convention time. I do understand the strict submission rules for Acen AA 09 and the stress it causes. We put them into place because each year for the past several, people would in effect "steal" money from the convention by getting a table and not paying for a badge. I had to make this stop or else the Alley might have gotten smaller or worse.

View PostLezzy-cat, on Dec 18 2008, 06:19 AM, said:

Yeah unfortunately you have to camp the forums and the mailing list WAY in advance in order to even have a chance at getting a table since it sells out, like, the same day. u.u


And unfortunately for me, I'm still not registered for my badge.. My table mate managed to try and reserve a spot, but she mailed her registration check over a week ago and she's still showing as unpaid, and they said if they don't get the check in the next few days, we won't get the table. >< I freaking hate how things changed for this year, with the whole having to be fully preregged in order to try and reserve a table, as I'm sure I'm not the only one who's unable to register before the new year, especially since they made AA open right freaking before Christmas >< And the fact that they went "Oh sometime this month maybe.. Oh wait in a couple days.. Oh wait right the f* now!" kinda pissed me off because it kinda caught me offguard.. Is it really that hard to pick a date for AA reg to open and let us know a month or two in advance, instead of being so general up until it opens? Especially with us having to be registered first, it would really help people prepare better, and people who are going "Wait it opened and its already full???" wouldn't be freaking out because they would've had enough notice.

I understand your frustration I have had to deal with this same thing at other conventions.
Although I can answer some things. It did take the Alley 4 days to fill (which was slower than previous years). The time for payment to be received is diffrent from being processed so in effect if it is recieved but not processed you will be fine. I will make sure that if a person says they sent their payment (and it is sitting at the office waiting to be processed) they will get their table (as long as they are not on the waiting list because they have to wait for an opening). I understand the holiday situation as well, I have only bought one present for one person and that is about all I can spend this year on presents. The fact with the website being updated with the AA/AS Reg form is a bit more difficult, their was a set time for it to open. We didnt know when the site would be updated because the Alley does not handle that. So I sent out the information that I knew when I knew it. Last year when the Alley opened the website malfunctioned, which was not a pretty site to see.
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#24 User is offline   Voltaire30 

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Posted 18 December 2008 - 02:06 PM

View Postfrzndaqiri, on Dec 18 2008, 01:48 PM, said:

Lezzy cat - Is there someone who can loan you a CC and pay that way instead?

Voltaire - I'm sure you've thought of this, but perhaps for next year you could work with reg to get an all in one checkout for badges and tables. This might work out easier for those that can't go to ACEN w/o a table, so don't buy badges ahead of AA opening. You could set up a shopping cart that just gathers payment info without having it actually process right then, or charge just badges. I've done such setups for my ecommerce customers if you want to email me after this years' dust settles. ;)

Obviously AA gets waylaid in the registration process (as I've seen several years now) and you are always woefully understaffed and underappreciated internally for the amount of work it takes to get AA off the ground. There really needs to be a dedicated group for just AA reg, rather than you chasing other groups. Though I'm preaching to the choir I'm sure.


I would love to be able to do that. All I can say additionally on that subject is that bugs/updates have to be worked out and table numbers would have to be set/confirmed when convention reg opened.

A staff dedicated to just AA reg would make us cry with joy. Not that I don't love dreaming about badge numbers....
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#25 User is offline   Silent Hand Grenades08 

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Posted 21 December 2008 - 11:03 PM

I've been thinking about doing artist alley, but I have a couple questions.

1.) Do you have to be a certain age to be selling your work in the artist alley/have a table?

2.) Do you have to be there Thurs, Fri, Sat, and Sun to have a table? If I do Artist Alley, I would only be able to selling things on Sunday, because Saturday I'll be busy with other things and Friday I cant make it. Is it possible to just have a table for Sunday?

3.) Do we have to stay at the table for a certain amount of time? I mean, is it ok if I just signed out for good at the Alley at like 2pm to do other Acen things or to leave, or are we required to stay longer? ( I know this questions a little odd.)

4.) If I have two friends there to just help me sell or just to keep company and watch things, do they have to get registered for AA too? (They will have Acen badges, of course.) Sorry if you answered this question already, I just wanted to double-check.


Thank you for any answers.
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#26 User is offline   frzndaqiri 

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Posted 22 December 2008 - 06:39 AM

View PostSilent Hand Grenades08, on Dec 22 2008, 05:03 AM, said:

I've been thinking about doing artist alley, but I have a couple questions.

1.) Do you have to be a certain age to be selling your work in the artist alley/have a table?
A. No age is set by ACEN, but it is recommended that someone at the table be 18+ for legal purposes.

2.) Do you have to be there Thurs, Fri, Sat, and Sun to have a table? If I do Artist Alley, I would only be able to selling things on Sunday, because Saturday I'll be busy with other things and Friday I cant make it. Is it possible to just have a table for Sunday?
A. There are no single day tables offered. You might be able to work out a split with someone though.

3.) Do we have to stay at the table for a certain amount of time? I mean, is it ok if I just signed out for good at the Alley at like 2pm to do other Acen things or to leave, or are we required to stay longer? ( I know this questions a little odd.)
I'll leave this to Voltaire

4.) If I have two friends there to just help me sell or just to keep company and watch things, do they have to get registered for AA too? (They will have Acen badges, of course.) Sorry if you answered this question already, I just wanted to double-check.
Yes, they need Alley badges.


Thank you for any answers.

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#27 User is offline   Voltaire30 

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Posted 22 December 2008 - 10:41 PM

View PostSilent Hand Grenades08, on Dec 21 2008, 11:03 PM, said:

I've been thinking about doing artist alley, but I have a couple questions.

1.) Do you have to be a certain age to be selling your work in the artist alley/have a table?

2.) Do you have to be there Thurs, Fri, Sat, and Sun to have a table? If I do Artist Alley, I would only be able to selling things on Sunday, because Saturday I'll be busy with other things and Friday I cant make it. Is it possible to just have a table for Sunday?

3.) Do we have to stay at the table for a certain amount of time? I mean, is it ok if I just signed out for good at the Alley at like 2pm to do other Acen things or to leave, or are we required to stay longer? ( I know this questions a little odd.)

4.) If I have two friends there to just help me sell or just to keep company and watch things, do they have to get registered for AA too? (They will have Acen badges, of course.) Sorry if you answered this question already, I just wanted to double-check.


Thank you for any answers.

I am here :) .

1. The contract has to be valid so to put it bluntly, an individual that is 18 or + must sign it and be connected with the studio, since their is legal stuff.

2. Sorry but the tables are only Fri, Sat, Sun. If people fail to show up to their table with no contact or prior arrangement by Noon on friday they will no longer have a table.

3. There will be a check out form (@ con) for the artists who check out early. If a lot of people check out of the Alley it makes the Alley and the Artists who stay look bad. This will not happen, people who do not inform us why (with a legitimate reason) and take more time than necessary will risk loosing their table.

4. Send me their badge numbers and names (they reged with in pre-reg) and I can have their badges changed, and waiting for them at con.
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#28 User is offline   ExentricSage 

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Posted 01 April 2009 - 12:07 AM

When does registration for Art Show close? Roughly how much of the space has sold out? Is it expected to sell out, or will there likely be space left I could register for on arival?
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#29 User is offline   Voltaire30 

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Posted 01 April 2009 - 01:08 PM

View PostExentricSage, on Apr 1 2009, 01:07 AM, said:

When does registration for Art Show close? Roughly how much of the space has sold out? Is it expected to sell out, or will there likely be space left I could register for on arival?


1. When we fill it.
2. 3/4
3. Yes, but it could surprise me.
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