[sisterdiscord]

Acen Kids, Aka the Children's Programming department is responsible for youth programming, and owns an entire track of programming containing videos, art sessions, guest sessions, panels and many other fun activities for kids.

The Art Show/Artist’s Alley department is responsible for two areas under the area of artists - the art show, which is a silent art auction/sales event for anime/manga artists, and the artist’s alley, where artists are provided spaces to sell, advertise, and display their work.

The AMV department is responsible for all aspects of tne annual anime music video contest.

The A/V Tech is a subset of Main Programming responsible for serving all audio and video equipment needs for the convention, such as projectors, microphones, screens, and other such items

The Convention Operations department is responsible for ensuring that communication and requests are relayed properly between the departments in the convention. Convention Operations is a point-of-contact for all staff issues, logistics, and requests throughout the event. The function space that Convention Operations occupies is also used for a variety of staff-related functions.

The Cosplay department is responsible for the various costume contests, shows, and events during the convention.

The Customer Service department is responsible for being the main hub for information to be provided to attendees before, during, and after the event. Customer Service’s main responsibility is at the event, where several stations are set up so that attendees can get up-to-date information on event changes, answers to general questions, or other attendee-related functions such as lost badges or items. Customer service also owns Disability Services. They also are responsible for items outside of the event, including but not limited to answering questions before the convention as well as putting together post-convention feedback items for the attendees.

The Exhibit Hall department is responsible for providing an organized place of business for Exhibitors to sell their wares. The Exhibit Hall Department’s responsibility is to organize and manage thisfunction space and see to the exhibitors needs.

The Green Room department is responsible for catering to the needs of all Anime Central Guests of Honor while they are on the convention site. This includes the organization and maintenance of a secure, comfortable physical space in which guests can relax, as well as preparation of all meals and snacks for guests during the convention and filling other special requests of any guests. (There is a special application and interview process for this department.)

Guest Relations is responsible for providing proper hospitality and treatment to the event’s guests of honor. This includes but is not limtied to assisting in managing travel arrangements, going out on social outings, giving tours, and planning guest-related events. (There is a special application and interview process for this department.)

The Incident Response Team (also known as IRT) department is responsible for crowd control, lines control, and monitoring compliance with of convention rules at the event, among other duties. (There is a special application and interview process for this department.)

EMRT is tasked to provide first response to issues where medical may be required, and to help identify the need for an ambulance or additional response. (There is a special application and interview process, and a licensure requirement for this department.)

The Interpreters department is responsible for providing Japanese-to-English translation services for the Japanese guests of honor and the attendees for the duration of the event. This includes event appearances as well as social outings. (There is a special application and interview process for this department.)

The Logistics department is responsible for meeting transportation, supply, and loading needs for the other departments of the convention. They are also primarily responsible for administering the storage space used by the convention before, during, and after the event.

The Merchandising department is responsible for conceptualizing, planning, implementing, and selling Anime Central-exclusive items. The department gathers ideas from both staff and attendees and then finds the most feasible items to market and sell to the convention attendees at the event. Some of the items that the Merchandising department has sold in the past include mugs, t-shirts, license plate holders, bobbleheads, and novelty items such as bars of soap. In addition, the Merchandising department is also responsible for creating the awards given out at
various convention events (such as Masquerade).

The Main Programming department is responsible for planning and holding all events in the primary programming room of the convention, which hosts some of the most popular and largest events of the convention. These can include shows such as Anime Hell, concerts, and large panels.

The Panel Programming department is responsible for planning and holding all events in the function spaces other than the primary programming room. These can include shows, events, and smaller workshops or panels.

The Press department is responsible for working with and answering questions for members of the media who will be attending Anime Central. They also manage press releases during the year, and press events/interviews during the convention.

The Production department is responsible for producing and presenting all graphical media to the public, in other words to provide the “look and feel” of the event. The production department’s sphere of influence includes original art created for the convention, the website, the program book, and other forms of visual and graphical media. The Production department is responsible for setting graphical standards. In addition, the Production department is responsible for archiving media from past years.

The Registration department is responsible for processing all attendee payments, badges, and admission for the event. Registration takes pre-con registration requests as well as those at the event.

The Sales department is responsible for cross-promotional arrangements with other events, for advertising ACen, for establishing ad sponsor rates, and for working with advertisers who want their information placed in our program guide.

The Staff Services department is responsible for Staff Suite, staff housing, and seeing to the needs of our staff during the event.

Tabletop Gaming: involves but is not limited to, pen and paper role-playing games, card and board games, collectible card and miniatures gaming. The staff of the department is responsible for obtaining the equipment and games for the room and the security of that equipment. The staff is also responsible for running tournaments and maintaining order in the Game rooms in general.

Video Gaming: involves, but is not necessarily restricted to console, arcade video games, and LAN gaming. The staff of the department is responsible for obtaining the equipment and games for the room and the security of that equipment. The staff is also responsible for running tournaments and maintaining order in the Game rooms in general.

The Video Programming department is responsible for planning and holding all events in the function spaces dedicated to visual media - whether that is showing anime, the Anime Music Video contest, or other such related items.

The Volunteers department is responsible for coordinating and managing the volunteers that work for the convention - those individuals that are not full staff but who are individuals who earn back their money in admission by working a certain amount of hours for the convention performing various tasks. its presentation, and the logistics around it.

[sisterdiscord]

Setup/Teardown Crew!

This is not a department, but for those of you who are interested in volunteering to cover the cost of your badge, but don't want to miss a minute of anime-goodies during the convention, there's another option:

Sign up for the Setup / Teardown crew!

• Do you like stylish TRAFFIC SIGN YELLOW volunteer shirts?
  
• Are you good at putting things together while keeping all your fingers and toes intact?
  
• Can you follow directions without biting Gendo?
  
• Do you know where to GET SOAP?
  
• Is creative use of Gaffer's tape a line item on your resume?
  
• Can you push a dolly full of t-shirts across a public street with the help of two other dedicated volunteers and not impede traffic?
  
• Do you have experience setting up AV equipment, computer equipment, or game consoles?
  
• Do you NEED to be involved with Anime Central next year?

We NEED you, too! Sign up for two 8-hour blocks, or four 4-hour blocks of time among Thursday, Friday pre-con, and Sunday post-con, and your badge is on us!

[Alkaren Hyralt]

I don't want to get bitten either. Are you saying its okay to bite me and not gendo?

[Lintor]

They were Gold, NOT Yellow
besides, the one guy was talking about them being Black next ACEN ^^

[Bloo09]

sign up for this guys! Don't make reg get set up by 3-5 people again! That is what makes it so we don't open on time Thursday!!!

[WeirdPerson246]

Did Panel Programming for 2007 and 2008. You can bet I'll be doing it again for 2009. Maybe next time I'll be able to sit down for longer than 90 seconds!

[icebratrpg]

Alkaren Hyralt, on Aug 26 2008, 03:00 PM, said:

I don't want to get bitten either. Are you saying its okay to bite me and not gendo?

I won't let you get bit either ^^;

*facepalm* The problem with this is, yeah, I'd *love* to commit to helping for setup this early in the game, especially since I'm likely to be off work that whole week and could pretty much come up there whenever (sorry, I can't promise breakdown even if I had an agreeable ride situation in place this early because of how vacations work for the lucky ones that get them around where I work), I can't promise anything any way... I've got a friend that is staff, but given the department she's in, she told me in an email that she's "probably" going to be there thursday.

*sigh* Long story short, I want to help so darn bad, but I don't want to commit to anything when it's not even September and I'm pretty much 6 hours away from the consite...

[Cuddles116]

OoOoOoOoO Setup/Teardown Crew! XD Special Events I'm so conflicted lol.

I know this thread was just to give a better idea of the different departments (which is awesome ) but is there information yet on who you would contact within each department for more information?

[Millions_Knives]

I Millions knives hear by wish to join the Setup/Teardown Crew.

I am a Civil Engineer
I even have my own stylish TRAFFIC SIGN YELLOW construction vest.
I have worked on several construction sights and i still have all my appendages.
If i can take directions from a drunk angry foremen i think ill be ok.
I bath twice every day and if you need soap i think i can find a Walgreen's.
I have lots of experience using Gaffer's tape to tie down electrical cords and such.
I can push a dolly full of supplies across a public street with the help of two other dedicated workers, not impede traffic and dodge a back ho.
Ive never set up AV equipment, but i have set up game and computer equipment, and i think i can figure it out.
i owe quite a bit to IRT and the Masq back stage people.
but i cant help them just yet.
so i hope joining the Setup/Teardown crew can be a way to help the con and cosplayers like me.

[Kitsu-chan]

I'd like to join Setup/Teardown

I've worked as a band roadie & a Utility Clerk.
I work outside so often I keep my reflective vest in my car.
I've managed to keep all my fingers so far when making cosplays, props, & working on my car.
I handle my bosses PMS & deal with hundreds of customers who don't wanna put carts in corrals or in 2 rows without having bitten anybody.
I shower daily & always stop at Walgreens before ACen just to make sure I have extra soap.
I've used Gaffer's tape plenty of times when I roadie.
My current job requires me to push shopping carts (normally 15 at a time) without help & without impeding traffic
I've helped setup band equipment, computers, game consoles, & more things then I care to remember.
I wanted to join staff last year, but didn't wanna miss photoshoots. Setup/Teardown will work perfectly.

[ichigothebankaifanatic]

I'd like to join Setup/Teardown

Umm... I'm new to this forums so i don't know if im replying to apply for setup/teardown or not....

but if i am at the right place....sheer luck....

Anyways, I don't know what im good at particularily.. but I will help out and follow directions regardless of the danger to it =)

This is my promise to ACen, that I will follow directions regardless of the danger to it. So yeah...
And about the "badge is on us" it's fine you don't need to give me anything, ill just buy my own and volunteer for free. Why? because how cool is helping out for ACen? =]

And if you guys have any other "jobs" for me that's cool too .

[sisterdiscord]

icebratrpg, on Aug 28 2008, 01:50 AM, said:

*sigh* Long story short, I want to help so darn bad, but I don't want to commit to anything when it's not even September and I'm pretty much 6 hours away from the consite...

It's cool. We do also take walkups. Just go to Volunteer HQ or email volunteers@acen.org when your schedule firms up, if you're up for the setup crew.

If you want to volunteer for regular staff, email staffing@acen.org

[icebratrpg]

sisterdiscord, on Sep 4 2008, 08:54 AM, said:

It's cool. We do also take walkups. Just go to Volunteer HQ or email volunteers@acen.org when your schedule firms up, if you're up for the setup crew.

If you want to volunteer for regular staff, email staffing@acen.org

^^ *makes note of the email* I somehow have a feeling I'll be able know for sure once the hotel's up for con rate reservatons ^^

[psyco_chick32]

sisterdiscord, on Aug 26 2008, 01:28 PM, said:

Setup/Teardown Crew!

This is not a department, but for those of you who are interested in volunteering to cover the cost of your badge, but don't want to miss a minute of anime-goodies during the convention, there's another option:

Sign up for the Setup / Teardown crew!

• Do you like stylish TRAFFIC SIGN YELLOW volunteer shirts?
  
• Are you good at putting things together while keeping all your fingers and toes intact?
  
• Can you follow directions without biting Gendo?
  
• Do you know where to GET SOAP?
  
• Is creative use of Gaffer's tape a line item on your resume?
  
• Can you push a dolly full of t-shirts across a public street with the help of two other dedicated volunteers and not impede traffic?
  
• Do you have experience setting up AV equipment, computer equipment, or game consoles?
  
• Do you NEED to be involved with Anime Central next year?

We NEED you, too! Sign up for two 8-hour blocks, or four 4-hour blocks of time among Thursday, Friday pre-con, and Sunday post-con, and your badge is on us!

Is there a specific email address we should contact if we're interested with when we'd like to work, etc?
I've (yay!) switched positions and can guarantee I'll have the time off of work, but want to plan things pretty far in advance.

[RogueShinobi]

I'm new but I can have time for pre-con and post if need be. Now if I pre-registered for my badge already will the money be refunded to my credit card? If I could get some information about who to contact for the setup/teardown team that would be greatly appreciated.

[akaikurama]

sisterdiscord, on Sep 4 2008, 08:54 AM, said:

It's cool. We do also take walkups. Just go to Volunteer HQ or email volunteers@acen.org when your schedule firms up, if you're up for the setup crew.

If you want to volunteer for regular staff, email staffing@acen.org

RogueShinobi, on Oct 3 2008, 07:15 AM, said:

I'm new but I can have time for pre-con and post if need be. Now if I pre-registered for my badge already will the money be refunded to my credit card? If I could get some information about who to contact for the setup/teardown team that would be greatly appreciated.

Here are a few e-mails for you to contact for setup/teardown. They usually do the rembursemts after you have worked the hours required for rembursements, or else everyone would say they want to volunteer and never show up to get a free badge.

[RogueShinobi]

akaikurama, on Oct 3 2008, 09:53 AM, said:

Here are a few e-mails for you to contact for setup/teardown. They usually do the rembursemts after you have worked the hours required for rembursements, or else everyone would say they want to volunteer and never show up to get a free badge.

I completely understand that the return of funds will be distributed after the work is done. So my only other question that would need answering is that we ee-mail volunteers@acen.org to get a place on the setup/teardown crew? Right? Sorry if I sound completely noobish but any help would be greatly appreciated.

[Grand Master Brief]

u have 2 be 18 to work there right?

[Unka Josh]

Yep.

[Lord Warhammer]

sisterdiscord, on Aug 26 2008, 12:28 PM, said:

Setup/Teardown Crew!

This is not a department, but for those of you who are interested in volunteering to cover the cost of your badge, but don't want to miss a minute of anime-goodies during the convention, there's another option:

Sign up for the Setup / Teardown crew!

• Do you like stylish TRAFFIC SIGN YELLOW volunteer shirts?
  
• Are you good at putting things together while keeping all your fingers and toes intact?
  
• Can you follow directions without biting Gendo?
  
• Do you know where to GET SOAP?
  
• Is creative use of Gaffer's tape a line item on your resume?
  
• Can you push a dolly full of t-shirts across a public street with the help of two other dedicated volunteers and not impede traffic?
  
• Do you have experience setting up AV equipment, computer equipment, or game consoles?
  
• Do you NEED to be involved with Anime Central next year?

We NEED you, too! Sign up for two 8-hour blocks, or four 4-hour blocks of time among Thursday, Friday pre-con, and Sunday post-con, and your badge is on us!

is it too late to sign up?

[Imulsion]

Would it be possible to assist in setup/teardown and also participate respectfully in the IRT? I'm currently sharking around for working opportunities aside from my part time job and school for that time of year.

[Riker]

Imulsion, on Nov 3 2008, 09:57 PM, said:

Would it be possible to assist in setup/teardown and also participate respectfully in the IRT? I'm currently sharking around for working opportunities aside from my part time job and school for that time of year.

If you join IRT as regular staff nobody will stop you from coming to help with setup and teardown. We'll love you for it.

If you're talking about as a Gofer, then yes, there is no reason that you couldn't Gofer both for setup, teardown, AND during con.

The way you say "working opportunities" makes me think that you're talking about getting paid -- if so, perish the thought; no ACen staff are paid.

[RogueShinobi]

Lord Warhammer, on Nov 3 2008, 04:08 PM, said:

is it too late to sign up?

And where would I sign up for the setup/teardown crew?

[lightingexpert13]

sisterdiscord, on Aug 25 2008, 02:11 PM, said:

Acen Kids, Aka the Children's Programming department is responsible for youth programming, and owns an entire track of programming containing videos, art sessions, guest sessions, panels and many other fun activities for kids.

The Art Show/Artist�s Alley department is responsible for two areas under the area of artists - the art show, which is a silent art auction/sales event for anime/manga artists, and the artist�s alley, where artists are provided spaces to sell, advertise, and display their work.

The AMV department is responsible for all aspects of tne annual anime music video contest.

The A/V Tech department is responsible for serving all audio and video equipment needs for the convention, such as projectors, microphones, screens, and other such items

The Convention Operations department is responsible for ensuring that communication and requests are relayed properly between the departments in the convention. Convention Operations is a point-of-contact for all staff issues, logistics, and requests throughout the event. The function space that Convention Operations occupies is also used for a variety of staff-related functions.

The Cosplay department is responsible for the various costume contests, shows, and events during the convention.

The Customer Service department is responsible for being the main hub for information to be provided to attendees before, during, and after the event. Customer Service�s main responsibility is at the event, where several stations are set up so that attendees can get up-to-date information on event changes, answers to general questions, or other attendee-related functions such as lost badges or items. Customer service also owns Disability Services. They also are responsible for items outside of the event, including but not limited to answering questions before the convention as well as putting together post-convention feedback items for the attendees.

The Exhibit Hall department is responsible for providing an organized place of business for Exhibitors to sell their wares. The Exhibit Hall Department�s responsibility is to organize and manage thisfunction space and see to the exhibitors needs.

The Green Room department is responsible for catering to the needs of all Anime Central Guests of Honor while they are on the convention site. This includes the organization and maintenance of a secure, comfortable physical space in which guests can relax, as well as preparation of all meals and snacks for guests during the convention and filling other special requests of any guests. (There is a special application and interview process for this department.)

Guest Relations is responsible for providing proper hospitality and treatment to the event�s guests of honor. This includes but is not limtied to assisting in managing travel arrangements, going out on social outings, giving tours, and planning guest-related events. (There is a special application and interview process for this department.)

The Incident Response Team (also known as IRT) department is responsible for crowd control, lines control, and monitoring compliance with of convention rules at the event, among other duties. (There is a special application and interview process for this department.)

EMRT is a subset of IRT, tasked to provide first response to issues where medical may be required, and to help identify the need for an ambulance or additional response. (There is a special application and interview process, and a licensure requirement for this department.)

The Interpreters department is responsible for providing Japanese-to-English translation services for the Japanese guests of honor and the attendees for the duration of the event. This includes event appearances as well as social outings. (There is a special application and interview process for this department.)

The Logistics department is responsible for meeting transportation, supply, and loading needs for the other departments of the convention. They are also primarily responsible for administering the storage space used by the convention before, during, and after the event.

The Merchandising department is responsible for conceptualizing, planning, implementing, and selling Anime Central-exclusive items. The department gathers ideas from both staff and attendees and then finds the most feasible items to market and sell to the convention attendees at the event. Some of the items that the Merchandising department has sold in the past include mugs, t-shirts, license plate holders, bobbleheads, and novelty items such as bars of soap. In addition, the Merchandising department is also responsible for creating the awards given out at
various convention events (such as Masquerade).

The Main Programming department is responsible for planning and holding all events in the primary programming room of the convention, which hosts some of the most popular and largest events of the convention. These can include shows such as Anime Hell, concerts, and large panels.

The Panel Programming department is responsible for planning and holding all events in the function spaces other than the primary programming room. These can include shows, events, and smaller workshops or panels.

The Press department is responsible for working with and answering questions for members of the media who will be attending Anime Central. They also manage press releases during the year, and press events/interviews during the convention.

The Production department is responsible for producing and presenting all graphical media to the public, in other words to provide the �look and feel� of the event. The production department�s sphere of influence includes original art created for the convention, the website, the program book, and other forms of visual and graphical media. The Production department is responsible for setting graphical standards. In addition, the Production department is responsible for archiving media from past years.

The Registration department is responsible for processing all attendee payments, badges, and admission for the event. Registration takes pre-con registration requests as well as those at the event.

The Sales department is responsible for cross-promotional arrangements with other events, for advertising ACen, for establishing ad sponsor rates, and for working with advertisers who want their information placed in our program guide.

The Special Events Department is in essence a project incubator for new ideas, until we test and review them, and we can identify a permanent home for them. Special Events also is a permanent home for the planning and execution of certain events: it owns the Charity Ball, Cosplay Chess, and numerous others.

The Staff Services department is responsible for Staff Suite, staff housing, and seeing to the needs of our staff during the event.

Tabletop Gaming: involves but is not limited to, pen and paper role-playing games, card and board games, collectible card and miniatures gaming. The staff of the department is responsible for obtaining the equipment and games for the room and the security of that equipment. The staff is also responsible for running tournaments and maintaining order in the Game rooms in general.

Video Gaming: involves, but is not necessarily restricted to console, arcade video games, and LAN gaming. The staff of the department is responsible for obtaining the equipment and games for the room and the security of that equipment. The staff is also responsible for running tournaments and maintaining order in the Game rooms in general.

The Video Programming department is responsible for planning and holding all events in the function spaces dedicated to visual media - whether that is showing anime, the Anime Music Video contest, or other such related items.

The Volunteers department is responsible for coordinating and managing the volunteers that work for the convention - those individuals that are not full staff but who are individuals who earn back their money in admission by working a certain amount of hours for the convention performing various tasks. its presentation, and the logistics around it.

I am interested in A/V tech and/or main programming. I would like to know who to contact for main programming. I was on last year with A/V Tech. If the head of that department has changed please inform me. Thank you.

This post has been edited by lightingexpert13: 02 December 2008 - 02:03 AM

[yoru]

if you want to do something like put up/ tear down crew, but also want to volenteer during the con could you put those hours towards the volenteer so you could got lodging too?

[SyaoranFan85]

Sent an e-mail/application thingy... mostly the technical staffs, due to my job experience (I work on arcade video game machines)

[SyaoranFan85]

Also, going to be at the Staff meeting tomorrow, per a suggestion from Brent

[spookyman]

I will be in town on Thursday again this year to help setup. No, I am not fetching any ladders for anyone this year (I'm driving a car, not a van). Is Tony still in charge of AV tech? I need to figure out rooms yet for staff.

[Subarashii-san]

Who do I contact if I want to work as a volunteer to get my registration money back?

[akaikurama]

Subarashii-san, on Mar 26 2009, 12:52 PM, said:

Who do I contact if I want to work as a volunteer to get my registration money back?

according to the main site page here is the info on what to do to if you want to gofer

Quote

Becoming a Gofer
If staffing isn't your cup of tea but you still want to lend a helping hand, drop by our gofer hole at the convention and sign up to work for a little bit.

Gofers are volunteers who are not full staff but still work a certain number of hours at the convention to perform various tasks. Gofers earn free membership in Anime Central by performing these tasks.

You must be at least 16 years of age to be a gofer. If you have any questions, please email volunteers@acen.org.

and from this is the second post in this topic about set up and tear down if you want to do that

Quote

Setup/Teardown Crew!

This is not a department, but for those of you who are interested in volunteering to cover the cost of your badge, but don't want to miss a minute of anime-goodies during the convention, there's another option:

Sign up for the Setup / Teardown crew!

• Do you like stylish TRAFFIC SIGN YELLOW volunteer shirts?
  
• Are you good at putting things together while keeping all your fingers and toes intact?
  
• Can you follow directions without biting Gendo?
  
• Do you know where to GET SOAP?
  
• Is creative use of Gaffer's tape a line item on your resume?
  
• Can you push a dolly full of t-shirts across a public street with the help of two other dedicated volunteers and not impede traffic?
  
• Do you have experience setting up AV equipment, computer equipment, or game consoles?
  
• Do you NEED to be involved with Anime Central next year?

We NEED you, too! Sign up for two 8-hour blocks, or four 4-hour blocks of time among Thursday, Friday pre-con, and Sunday post-con, and your badge is on us!