General Booth Details

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The below information pertains to the fees for renting an exhibitor’s booth for our 2014 convention, and other general show information.


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PRICING PER TIER WITH LOCATIONS


STANDARD TIER

  • $750.00 per 10’x10’ Booth good through 12-31-13
  • $950.00 per 10’x10’ Booth good through 04-30-14, (Communication of intent is required prior to Registration Request)
(Contact Exhibit Space Department Head for any contracts executed on or after 01-01-14)

(Dates are considered to be postmark date. All contracts and payments postmarked after their respective cutoff dates will be billed the higher rate. If postmark is illegible, postmark date will be assumed to be 1 (one) day prior to the contract received by Anime Central.)

PRICING PER LOCATION

Pricing per location is dependent on the availability of the requested location, and is in addition to the tiered price listed above.

  • Zone 1, $100.00 per booth
  • Zone 2, $75.00 per booth
  • Zone 3, $50.00 per booth
  • Zone 4, $25.00 per booth
  • Zone 5, $0.00 per booth
CORNER OPTION
$150.00 per corner option, is in addition to the total booth price. If a corner option is requested, and upon the availability of open corners.
If a corner option is added (pending availability), the corner fee is the cost of the additional usable exhibiting side, the $150.00 corner fee.
How do I calculate how much I would/do owe?
This calculation is based on all the booths requested located in the same row. If the booths do not belong in the same row, please use the form accordingly. The Registration system automatically calculates the appropriate price.
What are Accepted Payment Methods?
VISA / MASTERCARD / DISCOVER Credit / Check Card (Via the Online System)
Business / Personal / Cashier’s Check
Money Order

(Anime Central Does NOT Accept PayPal)

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BOOTHS INCLUDE


FIRST BOOTH
  • One (1) Free Un-skirted 8’x2’ foot table
  • Two (2) Free Chairs
  • Five (5) Free Exhibitor Membership Badges
  • One (1) Free Booth ID Sign
  • 8’ high blue back drop
    EACH ADDITIONAL BOOTH
    • One (1) Free Un-skirted 8’x2’ foot table
    • Two (2) Free Chairs
    • Two (2) Free Exhibitor Membership Badges
    • 8’ high blue back drop


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    BADGE INFORMATION

    BADGES
    Each exhibitor is required to complete the exhibitor badge name process, with all names of the individuals receiving those particular badges, or badges will not be provided until a name is given, and the appropriate late fee is paid in the amount of $5.00 per badge. You may do so by logging into your profile and entering the names on your user-home screen.

    Single Booth Additional Booths
    Five (5) free badges provided An additional two (2) free exhibitor badges, per booth, not to exceed thirteen (13) free exhibitor badges

    Any additional badges, beyond the free allotment, must be purchased using the prices below.

    • $53.00 per badge prior to January 1st, 2014
    • $60.00 per badge on or after January 1st, 2014
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    MOVE-IN, SHOW & MOVE-OUT HOURS

    EXHIBITOR MOVE-IN
    Thursday, May 15, 2014 12:00 pm – 06:00 pm (Freight Doors Open Till 5, Set-Up Continues Until 8:00 pm)
    Friday, May 16, 2014 08:00 am – 09:00 am (Freight Doors Closed)
    MEMBER SHOW HOURS
    Friday, May 16, 2014 10:00 am – 06:30 pm
    Saturday, May 17, 2014 10:00 am – 06:30 pm
    Sunday, May 18, 2014 10:00 pm – 04:00 pm
    EXHIBITOR MOVE-OUT
    Sunday, May 18, 2014 04:30 pm – 08:00 pm (Freight Doors Open)
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    MOVE-IN / MOVE-OUT INFORMATION

    METHODS
    The Anime Central Event has two (2) ways for exhibitors:
    • Self/Private Unload/Load
    • RES

    To assist you in any way, please feel free to contact the Exhibit Space Department Manager directly to help you in deciding what method works best for you: 312-772-2236.
    What is the difference between Self/Private Unload/Load and RES?

    • Self/Private Unload/Load is you and your team handling all of your materials yourself – RES is only offered on specific times, please consult the RES Manual
    • There is no charge to Self/Private Unload/Load
    • Self/Private Unload/Load allows you to drive your vehicle in and unload your car right next to your booth(s).
    • RES does have a time limit and all materials are brought to your booth at the charges described in the RES Manual.
    • Self/Private Unload/Load requires you have at least two people – one to unload and one person to remain with the car at all times, in case the vehicle must be removed from the hall immediately.
    Should I Know Anything Else?
    When Should I Arrive?: It is recommended to arrive early as possible on times listed above, but do NOT line up before the scheduled Move-In Time.

    What is the Time Frame for me to Unload?: 3 Hours unless within those 3 Hours the hall closes for vehicle access, then vehicles will be required to leave immediately.

    What Kind of Parking Is Available?: Parking is not handled by Anime Central or the Convention Center. Please plan accordingly.

    General Questions: Phillip Ward-Schmidt – Exhibit Space Departmental Manager at 312-772-2236 or for RES Assistance, please contact the customer service representative in the RES Manual

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    SHOW INFORMATION

    Age Notices:
    For safety reasons, children at and under the age of 12 must be accompanied by an adult at all times.
    Music & Sound Levels:
    If any type music is being played in your booth, obtaining all necessary licenses from the copyright owner or licensing agency representing the copyright owner is a necessity. This is a requirement that narrows in on the playing of live, as well as recorded music and sound. Please note the stipulations outlined in the contract for additional information regarding Music and Sound Levels.

    Sound/Music levels of audio/video, and human vocals should be kept within the confines of the booth area without interfering with other Exhibitors. Exhibit Space management reserves their right to create a fair Exhibiting environment for all in the hall.

    Booth Areas & Materials:
    Booths Areas need to be within the booth so they do not interfere with any traffic in the walkways.

    When large crowds gather to watch a demonstration, movie, listen to music, human vocals, and etc… that also interfere with the flow of traffic down the aisles or create large crowds at other booths (not intended), it hinders upon the rights of other Exhibitors. Our walkways need to be opened and without any obstacles at any time during Show Hours.

    Please Finish Your Booth(s):
    All walls or any exposed areas of the booth must be draped or covered. No graphics, logos, or print facing into another booth is allowed. Any company advertisement or promotion must face into the aisle.

    Please note that ALL FIRE HOSE CABINETS MUST BE KEPT VISIBLE AND CLEAR.

    On-Site Booth Review(s):
    Any booth not occupied by Opening Day, will be presumed abandoned. If there is no freight in the booth and/or Show Management believes the Exhibitor will not participate in the Show, the booth will be dismantled or reassigned. This is to provide the most professional environment for all Exhibitors in the Hall.

    Absolutely no shipment, equipment, or material may be brought onto the Show floor during Show hours, so a professional environment can be attained.

    Exhibitors’ Employees:
    Exhibitor staff personnel wishing to enter the Exhibit floor must wear an Exhibitor Badge at all times. Please refer to the Exhibitor Badge Form and Application / Contract for order information.
    Incident Response Team(s):
    Anime Central will provide an Incident Response Team (IRT) on the Exhibit floor during the entire time of the Show. They are there to deter losses and theft; however the responsibility is with the Exhibitor. If you have items in your booth that you believe may be a target to theft, take them with you when you leave the building.